Contract Manager

Company Overview:

Health disparities among New Yorkers are large, persistent, and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. To learn more about our work, please visit healthsolutions.org.

Program Description:

Public Health Solutions administers millions of dollars in private and public funding, including Federal, State and City government funding, to improve public health and human services for vulnerable communities. Since 1991, PHS has funded services for people living with HIV/AIDS under the federal Ryan White Treatment Modernization Act, and since 2000, for HIV prevention services. PHS contracts with community-based organizations, hospitals, clinics, mental health clinics and other organizations for services in areas as diverse as early childhood mental health, cancer screening, substance abuse treatment and risk reduction, family planning and HIV/AIDS.

Summary of Position:

The Contract Manager will oversee all aspects of the contract management lifecycle for an assigned portfolio of agreements (supported by federal, state, local, and private funding sources) from creation to execution, monitoring, and closeout. The Contract Manager will ensure that the agreements are compliant with all relevant revenue sources and follow all PHS internal policies and procedures. The Contract Manager ensures that contractors/ subrecipients meet their requirements by providing direct technical assistance and partnering with external stakeholders (e.g., the New York City Department of Health & Mental Hygiene (DOHMH)) to provide program assistance.

Specifically, the Contract Manager will be responsible for:

• Manage an assigned set of agreements, including but not limited to managing the negotiation, implementation, monitoring, and closeout processes.
• Support the RFx planning and selection process by actively supporting the PHS Procurement team and relevant stakeholders in the development and management of RFxs.
• Work with the PHS Third-Party Risk and Compliance team on completing vendor risk assessments.
• Negotiate scopes of work and budgets in coordination with external stakeholders (e.g., DOHMH) and other partners as needed.
• Monitor contractors/subrecipients for compliance with applicable funding requirements and rules, ensuring efficient and effective service delivery by analyzing performance and financial data and recommending appropriate remediation.
• Support PHS senior management in tracking and reporting contractor/subrecipient performance.  
• Conduct payment request and invoice processing. Ensure that contractor/subrecipient expenditures are allowable, allocable, and reasonable. Enter data into the PHS accounting system (Sage Intacct). Identify barriers to timely spenddown.
• Conduct financial and programmatic site visits and other monitoring activities as required.
• Provide in-field technical assistance to contractors during site visits. Collaborate with funders around protocol and outcomes monitoring activities.
• Be a responsive, vocal, and insightful representative of PHS at external facing meetings.
  
  

Qualifications and Requirements:

• Bachelor’s Degree, with minimum 3+ years of work experience.
• Minimum 3+ years of health, social services, or related program or contract experience.
• Knowledge of public health service provision and human services in non-profit organizations and the New York City landscape preferred.
• Experience reviewing budgets, scopes of work, invoices/financial statements, and programmatic data.
• Experience with federal grant policies and procedures preferred.
• Ability to learn quickly, manage multiple obligations, proactively problem-solve, and provide timely and clear updates to supervisors.  
• Possess strong analytical and written and verbal communication skills.
• Ability to work productively in a high-pressured, deadline-driven environment.
• Exercise independent judgment to achieve sound outcomes with appropriate fiscal and program aptitude.
• Ability to manage relationships appropriately and effectively with clients, subcontractors, and vendors for the optimal resolution of contract issues.
• Good judgment in balancing external stakeholders’ requests with organizational needs to mitigate potential risks/exposures.
• Proficient with Microsoft Office.
• Salary: $65,000 - $65,000

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTIQA+ individuals, and veterans.