SwanGlobal values relationships. We understand that humans organising themselves for goals larger than themselves is at the heart of the progress of civilization. For this end, we are here to facilitate organisations and individuals coming together. We do this by taking out the mundane admin-intensive work that comes with human-resource management. This allows our clients to focus on strategic initiatives, and let’s our candidates focus on honing their skills. Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The SwanGlobal team ensures staff onboarding of suitable candidates within 04-06 weeks. We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country. We are proud to say that almost every construction company in Qatar has Swan staff building their business. As we grow roots in a wider business ecosystem we have staffers, on our payroll, in Oil & Gas, Retail, Hospitality, Event Staffing and many more. Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The Swan Global team ensures staff onboarding of suitable candidates within 04-06 weeks. We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country. #Eventstaffing #HR #Outsourcing #FIFA #Recruitment #Qatarjobs

Job description

Executive Secretary

To provide professional, proactive, and comprehensive support to Managing Director (MD). And to be the Focal point for the MD and responsible for requests, communications, and action them in a timely and appropriate manner.

Job Responsibilities

-Provide proactive diary management and coordination of meetings and all related arrangements i.e. travel arrangements etc.

-Use judgement when scheduling meetings; determining the purpose of the meeting and the time that will be required and ensuring all relevant meeting documents (including agendas, pre-reading, prep, action updates and input from the team) are available prior to the meeting.

-Have regular reviews to revisit current priorities to ensure the meeting schedule is optimized.

-Manage the MD's email at all times and delegate emails to the team where appropriate ensuring they are tracked to completion.

-Ensure all actions are logged, tracked and completed in a timely manner.

Skills and Experience

-Bilingual candidates with solid experience in Executive Assistant role

-Understanding of the sensitive nature of the functions work and maintain strict confidentiality at all times

-Exceptional organization skills with an ability to priorities an often conflicting workload

-Excellent administrative skills with the ability to introduce and manage procedures into a dynamic and evolving environment

-Excellent time management and self-organization skills with the ability to work effectively to tight timescales and under pressure/stressful situations

-In depth working knowledge of Office applications

Other Skills

Process Improvement, Problem Solving, People Skills, Teamwork, Managing Processes, -Emphasizing Excellence, Strong creative and analytical thinking.

Other Requirements

-Visa Transfer is mandatory

-Locally available in Qatar with valid QID and NOC

Required profile