Contract Administrator

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Job Description:

Airbus Helicopters is looking for a Contract Administrator to join our Commercial Contracts & Offers Department based in Grand Prairie, TX or Columbus, MS.

In this role, you will be responsible for terms and conditions review and analysis, contract drafting, support bargaining agreements, initiating estimate requests, review and input to the Cost of Sales Analysis (CSA) and support final preparation of binding Purchase Agreements.

Meet the Team:

As the world's number one helicopter manufacturer, our team members in the Sales & Contracts department work closely with our customers to make sure they have the aircraft that best fit their needs - whether that be our civil range helicopters supporting first responders or the most challenging military missions.

Your Working Environment:

Grand Prairie, TX

A suburb just outside the Dallas-Fort Worth metropolitan area is home to Airbus Helicopters U.S. regional headquarters, where we have more than 1,000 employees. Check out one of the seven professional sports teams that also call Dallas home - you may even see a special, custom Airbus helicopter dedicated to the Dallas Cowboys flying during home games.

Columbus, MS

On the eastern border of Mississippi you’ll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It’s here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges:

Support Contract Management: 40%

Support the Manager, Contract Administration with:

• Preparation of contractual documents including Purchase Agreements (PA), Contract Amendments, Memorandums of Agreement (MOA), Memorandums of Understanding (MOU) Non-Disclosure Agreements (NDA), etc.

• Ensuring any changes to requirements, scope or schedule are addressed with Program Management and the customer and detailed appropriately through contract amendments

Per the direction of Manager, Contract Administration:

• Launch Quote request per approved sales checklist

• Follow up on status of pricing on released quote request

• Review approved CSA for accuracy

• Process quote revisions to ensure CSA matches terms outlined in PA (in case of approved deviations)

Support the contracts department with keeping the contracts dashboard current, and assist with reporting

Support Contract Negotiations: 30%

• Support Initial review and mark-up of terms and conditions

• Summaries and articulate terms and conditions deviations

• Coordinate inputs from cross functional team to support terms and conditions

Other Responsibilities: 30%

• Review offer/proposal submission for accuracy and adherence to approved CSA prior to release

• Support contracts team with uploading and maintaining currency of contract documents on Salesforce

• Support with Import & export aircraft with the Federal Aviation Administration

• Support and register aircraft on the International Registry

• Support strategic process improvement projects assigned to the contracts department

• Other duties and special projects as assigned

Your Boarding Pass:

• Bachelor’s degree from an accredited college/university

• A minimum of two (2) years of related experience in contract administration or contract negotiations or legal negotiations

• Knowledge of, and experience with, commercial contracting requirements

• Capable of balancing multiple tasks with potentially overlapping priorities

• Strong analytical skills

• Excellent interpersonal abilities, dynamic and highly team-oriented

• Ability to think strategically and independently

• Ability to perform through pressure and in a fast-paced, dynamic environment

• Ability to work well with customer and cross functional team members

• Excellent written and verbal communication

• Excellent interpersonal abilities

• Advanced knowledge of Microsoft Outlook and Microsoft Office applications, including Word, Adobe Acrobat, Excel and PowerPoint.

Preferred Education/Skills:

• Master’s degree from an accredited college/university

• Experience in aviation/aerospace

• Experience with Salesforce

Physical Requirements:

• Onsite or remote: 60%
• Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Required daily.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Required daily.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Required daily.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Required daily.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Daily.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Daily.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Rarely required.
• Sitting: able to sit for long periods of time in meetings, working on computer. Required daily.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. Required infrequently.
• Standing: able to stand for discussions in offices or on production floor. Required daily.
• Travel: able to travel independently and at short notice. Approximately 5% - 10%.
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. Required daily.
• Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visit, appropriate hearing/eye protection may also be required when visiting the shop floor.

This position requires that the job holder be a US Person under ITAR definition (i.e. U.S. Citizen, green card holder or person covered under our existing ITAR license)

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Helicopters, Inc.

Employment Type:

US - Direct Hire

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Sales, Marketing & Commercial Contracts <JF-MC-VE>

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Job Posting End Date: 06.28.2025Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.