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Bid Coordinator at Sourcefit

Work set-up: 
Full Remote
Contract: 
Full time
Experience: 
Mid-level (2-5 years)
Work from: 
Philippines

Offer summary

Qualifications:

2+ years of experience in bid or project coordination roles., Strong organizational and multitasking skills are essential., Excellent written and verbal communication abilities are required., High proficiency in Microsoft Office and document management tools is necessary..

Key responsibilities:

  • Manage bid registration and communication with procurement portals.
  • Coordinate internal workflows to ensure timely submission of bids.
  • Support bid meetings and maintain the bid calendar and content library.
  • Assist with post-submission activities and liaise with internal stakeholders for approvals.

Sourcefit DR logo
Sourcefit DR
11 - 50 Employees
See all jobs

Job description

Position Summary:
The Bid Coordinator supports the national bid team in the end-to-end coordination, administration, and delivery of compelling, compliant, and high-quality tender submissions. This role is vital in ensuring all documentation, timelines, and workflows are effectively managed and that the bid process runs smoothly, from registration through to submission and post-bid reviews. 


Job Details:

  • Work from Home
  • Monday to Friday | 8 AM to 5 PM AEDT (5 AM to 2 PM Manila Time)


Responsibilities:

  • Manage bid registration, document control, and communication with procurement portals and client contacts
  • Coordinate internal workflows and timelines to ensure on-time delivery of all submissions
  • Support bid kick-off meetings, progress check-ins, and final review cycles
  • Maintain and update the bid calendar, register, and content library in Loopio and SharePoint
  • Ensure document formatting, compliance checklists, and response structures meet client and internal standards
  • Assist with the collation of supporting content such as case studies, bios, certificates, and insurances
  • Contribute to post-submission activities including debrief documentation and lessons learned sessions
  • Liaise with internal stakeholders to collect inputs and approvals in a timely and structured way.

Qualifications:

  • 2+ years of experience in a bid, project coordination, or administrative support role
  • Strong organisational and multitasking capabilities
  • Excellent written and verbal communication skills
  • High proficiency with Microsoft Office and document management tools

Preferred Qualifications:

  • Exposure to government or B2B tendering environments
  • Familiarity with content management systems such as Loopio
  • Understanding of public sector procurement processes 

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Bid ManagementDigital File ManagementProject CoordinationCompliance ManagementRapidioMicrosoft SharePointContent Management SystemsGovernment Contracting

Other Skills

  • Microsoft Office
  • Communication
  • Multitasking
  • Organizational Skills
Are you interested?

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