Bid Coordinator at Sourcefit

Position Summary:
The Bid Coordinator supports the national bid team in the end-to-end coordination, administration, and delivery of compelling, compliant, and high-quality tender submissions. This role is vital in ensuring all documentation, timelines, and workflows are effectively managed and that the bid process runs smoothly, from registration through to submission and post-bid reviews. 

Job Details:

• Work from Home
• Monday to Friday | 8 AM to 5 PM AEDT (5 AM to 2 PM Manila Time)

Responsibilities:

• Manage bid registration, document control, and communication with procurement portals and client contacts

• Coordinate internal workflows and timelines to ensure on-time delivery of all submissions

• Support bid kick-off meetings, progress check-ins, and final review cycles

• Maintain and update the bid calendar, register, and content library in Loopio and SharePoint

• Ensure document formatting, compliance checklists, and response structures meet client and internal standards

• Assist with the collation of supporting content such as case studies, bios, certificates, and insurances

• Contribute to post-submission activities including debrief documentation and lessons learned sessions

• Liaise with internal stakeholders to collect inputs and approvals in a timely and structured way.
  

Qualifications:

• 2+ years of experience in a bid, project coordination, or administrative support role

• Strong organisational and multitasking capabilities

• Excellent written and verbal communication skills

• High proficiency with Microsoft Office and document management tools

Preferred Qualifications:

• Exposure to government or B2B tendering environments

• Familiarity with content management systems such as Loopio

• Understanding of public sector procurement processes