Contracts Specialist, Sales Operations

Position: Contracts Specialist, Sales Operations 

Reports to:   Director of Sales Operations

Department:  Institutional Relations

Location: US Remote or Portland, ME     

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multi-cultural world.

Why work with us:  

• You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change!
• You will receive a competitive total rewards package. CIEE provides all employees with exceptional benefits offerings that increase total compensation by up to 25%. Our top-tier benefits include:

• Paid time off and Parental leave
• Gym Reimbursement Program
• Employee Assistance Program
• Short-term & Long-term Disability
• 6 floating Fridays (based on our eligibility rules)
• CIEE Study Abroad and TEFL Program discounts
• 403(b) Retirement Plan with employer contribution
• Insurance Coverage (life, travel, medical, dental and vision) 
• Flexible Spending Accounts/Health Savings Account (medical and dependent)
• Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)

• You will be part of a fast-paced, international, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 29 countries.  Additionally, we help international participants from over 140 countries come to the USA each year.  Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 77-year-old mission to make the world a more peaceful place.

 Who you are: 

The Contract Specialist provides administrative support in the contract review and negotiations process between our partners, CIEE’s Institutional Relations team and the Legal committee. The Contract Manager will work with the Director of Sales Operations, CIEE Legal Counsel, Exec. Director of Institutional Relations to negotiate contracts with our partners. In addition this position will be responsible for maintaining, organizing and reporting on all current contracts, as well as updating and maintaining all contract templates on a yearly basis.

What you’ll do: 

1. Serve as the primary contact for CIEE’s Institutional Relations team on all contract-related questions and inquiries. 
2. Review contract edits, provide initial comments, and assign members of the Legal Committee for further review if needed. 
3. Consult regularly with the Legal Committee regarding approval for legal and business-related updates to CIEE contract templates and decisions related to contract negotiations with university partners 
4. Organize, track, store, and report on school-specific contract templates for university partners for reference, archiving, and future use 
5. Track and monitor agreement expiration dates, stage new contracts across College Study Abroad and Custom Programs 
6. Assist with special projects and other tasks as necessary to ensure the Operations Team runs as efficiently as possible. 
7. Other duties as assigned 

What you’ll bring: 

The ideal candidate will possess:

1. Bachelor’s Degree, Paralegal Certification or equivalent experience.
2. A minimum of 2 years of experience working in a legal setting (law firm, corporate legal department, etc.) 
3. Paralegal experience with drafting, negotiating, reviewing, and editing contracts/agreements 
4. Knowledge of common legal terms and contractual provisions 
5. Highly proficient in MS Office Suite (Microsoft Word, Excel, and Outlook) 
6. Superior organizational and time management skills with exceptional attention to detail 
7. Demonstrated ability to develop and sustain collaborative partnerships 
8. Excellent interpersonal, oral, and written communication skills 
9. Demonstrated ability to work under pressure in a fast-paced environment 
10. Demonstrated ability to learn new processes quickly and take initiative 

CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.

Due to federal regulations a background and reference check will be conducted as a condition of employment.