Accounts Receivable and Invoicing Specialist

Role Overview:
Our client is seeking a detail-oriented and experienced Accounts Receivable and Invoicing Specialist to manage payroll operations, union reporting, and HR administration. The ideal candidate will have a deep understanding of U.S. payroll tax regulations, union environments, and certified payroll requirements. This role is critical in ensuring timely and compliant payroll processing, benefits administration, and accurate agency reporting.

Key Responsibilities:

• Generate and process invoices accurately and in a timely manner
• Monitor accounts receivable and follow up on outstanding payments
• Manage collections and customer billing inquiries professionally
• Navigate various customer portals for billing submission (construction industry-specific)
• Maintain AR records and ensure proper documentation
• Assist in trend analysis and forecasting of receivables
• Prepare regular AR and invoicing reports for internal review
• Collaborate with internal teams to ensure billing accuracy and resolve discrepancies

Identify AR process improvements and support implementation

Requirements

• 2+ years of experience in accounts receivable, billing, or revenue accounting (construction industry preferred)
• Strong knowledge of QuickBooks Desktop and QuickBooks Online
• familiarity with Procore, eSub, and Oracle Textura
• Comfortable managing multiple systems and portals
• Highly organized with excellent attention to detail
• Strong analytical skills with the ability to prepare trend and projection reports
• Proficient in Microsoft Excel and/or Google Sheets
• Excellent written and verbal communication skills
• Familiarity with lien waivers, compliance documents, or prevailing wage paperwork
• Familiarity with sales tax processing
  
  

Nice to Have

• Prior experience in a construction or subcontracting environment
• Experience working with third-party payment or invoicing portals
  

Benefits

• Client Relationship : You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
• Payments : All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. 
• Vacation Leaves and Holidays : While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard. 

Salary : $1200-$1300/month

Timezone: EST