Office Manager, RA

Description

Rigaku is seeking a detail-oriented and organized Office Manager to oversee the daily administrative functions and ensure the smooth and efficient operation of our office environment. This position plays a key role in creating a positive workplace experience, including managing office logistics, supporting front desk operations, and coordinating internal events.

Key Responsibilities

• Maintain and facilitate the upkeep of office equipment, including fax machines, shared printers, coffee machines, and postage systems.

• Greet and welcome visitors and employees, ensuring a professional and courteous reception experience.

• Manage the main switchboard and route calls appropriately.

• Sort and distribute incoming USPS mail.

• Maintain and replenish office supplies by coordinating with the Purchasing department.

• Oversee site vendor services such as coffee, vending, water filtration, and document shredding.

• Administer and troubleshoot security badge access for employees and guests.

• Support visitor arrangements including meeting space reservations, catering, and logistics.

• Plan and coordinate office events (e.g., team lunches, holiday parties, employee appreciation activities), ensuring thoughtful execution and budget adherence.

• Perform other administrative duties and tasks as assigned.

Qualifications

Required Skills & Competencies

• Knowledge of office management practices and procedures.

• Strong event planning and organizational skills.

• Excellent verbal and written communication abilities.

• Professional demeanor with outstanding interpersonal and customer service skills.

• Ability to manage time effectively and handle multiple tasks.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.).

• Flexibility and adaptability in a dynamic environment.

Qualifications

• Education:

  • High school diploma or equivalent required.

  • Associate’s degree in Office Administration or related field preferred.

• Experience:

  • Minimum of 3 years in an administrative or clerical role.

  • Experience in office or event coordination is a plus.

Physical Requirements

• Prolonged periods of sitting and computer use.

• Ability to lift up to 15 pounds.

Why Join Us?

At Rigaku, we value collaboration, initiative, and a positive workplace culture. As Office Manager, you’ll be at the center of our team’s daily experience—making it more efficient, welcoming, and enjoyable.

Rigaku offers a collaborative and rewarding work environment along with a comprehensive benefits package. All applicant information is kept strictly confidential. Benefits include medical, dental, and vision insurance, short- and long-term disability coverage, life insurance, Section 125 flexible spending accounts, a 401(k) retirement plan, and more. Rigaku is proud to be a Sustainability Employer. Applicants must be legally authorized to work in the United States.