SENIOR GRANTS ACCOUNTANT

MAKE A DIFFERENCE AT OCHIN

OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.
OCHIN provides leading-edge technology, data analytics, research, and support services to nearly 1,000 community health care sites, reaching nearly 6 million patients nationally. We believe that every individual, no matter their race, ethnicity, background, or zip code, should have fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for individuals and communities negatively impacted by racism or other structural inequities. At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture of belonging.
Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 800 diverse professionals, working remotely across 46 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values everyday: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

The Grants Accountant II is primarily responsible for supporting all accounting functions related to all revenue andexpense documentation associated with grants, financial measurements for reporting as required by various funding agencies, all related entries to the general ledger and the various receivable sub-ledgers, presentation of expense summaries and reconciling actual activity to budget for each program. The Grants Accountant II will play an integral role in developing tools to ensure accuracy of forecasting grant spend and educating grant leaders on staff effort level, monitoring the tools for accurate reporting and ease of use. This position is responsible for the largest portion of OCHIN’s audit preparedness. All assigned balance sheet accounts must be reconciled on a regular basis and audit schedules must be updated monthly. The position coordinates all general ledger activity entered by the AP and the Payroll teams. It also collaborates with the Manager, Grants & Payroll to support external reporting needs as well as works closely with the Manager, Grants & Payroll to support internal department ad hoc reporting.

Essential Duties 

• Managing the full life cycle of individual grant proposals and awards within established tracking and reporting systems, including coordination, preparation, submission, and administration, sometimes with complexity and fast turnaround.  
• Review Grant and Contract Agreements to ensure accuracy of setup of agreement in the financial systems
• Review, at least annually, process and procedure documentation to ensure it is current for grant accountant level work, mentoring and educating junior staff
• Create documentation to support monthly cash draws from funding agencies, reconciling allowable costs and funding agency exclusions/limits to ensure accuracy of funds drawn
• Prepare monthly fringe salary workbook with salaries and benefits for upload to the monthly grant invoices in collaboration with the Grants Accountant
• Monthly monitoring of staff hours in comparison to budget for each grant, ensuring accuracy of reporting to grant leaders for effort level discrepancies
• Reconcile related balance sheet and income statement general ledger accounts
• Participate in a team environment to prepare EOM & EOY financial statements
• Review income statements related to each project and report variances monthly
• Serves as Finance Department liaison to other organizations as required for identification of issues and resulting need to identify solutions, developing relationships with partner organizations participating on a joint project
• Participates in preparation of schedules for the annual and interim audit as well as any agency ad hoc audits or financial reviews
• Works with the Manager, Grants & Payroll and/or Other Finance Leaders to answer auditor questions
• Ensure compliance of all grant related financial reporting requirements, providing ad hoc reports as needed for analysis, reporting issues and discrepancies to the Manager, Grants & Payroll
• Create monthly grant/contract invoices in collaboration with Grants Accountant
• Lead reconciliation of the Grants Receivable sub-ledger to the general ledger monthly, correcting any discrepancies found
• Reconcile the Payroll Labor Distributions to the payroll expenses charged to the grants and record adjusting journal entries to make corrections as needed
• Pursues collections of delinquent grant accounts
• Partners with the Manager, Grants & Payroll, and other OCHIN departments as needed for the submission of reports required from funding agencies
• Serves as an extra resource when needed within the department
• Accurately completes special projects, high volume functions along with constant client and people skill maintenance
• Performs position-specific job functions at an acceptable level
• Accurately tracks time in accordance with processes established at the organizational level
• Other duties as assigned

• Bachelor’s or equivalent relevant combination of education and experience
• Must have at least 5 years previous non-profit accounting experience
• Must have at least 5 years’ experience managing Federal and State grants in a multi grant environment
• Must have 5+ years general ledger experience
• Proficient with NetSuite. 

Preferred Qualifications

• Master’s degree in public health, social or biological science, business, or related field
• A demonstrated understanding of issues affecting community health centers and diverse patient populations
• Knowledge of federal and state healthcare transformation and reform goals including the triple aim, coordination of care, patient engagement

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees—including remote employees, contractors, interns, and new hires—to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Work Location and Travel Requirements

OCHIN is 100% remote organization.? Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel may be required to support our member organizations on-site based on business requirements for OCHIN

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

Equal Opportunity Statement

OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.
As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

Base Pay Overview

The typical offer range for this role is minimum ($70,214) to midpoint ($86,767), with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.
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