Recruitment Coordinator

Recruitment Coordinator

Northland Control Systems, Inc. is a global leader in security technology, specializing in Access Control Systems (ACS) and Video Management Systems (VMS).  We are seeking a proactive, detail-oriented Global Recruitment Coordinator to serve as the vital link between our global recruitment partners.

This position can be located out of Reston, VA or Fremont, CA. 

What type of candidate Northland is looking for

We strive to find the right kind of people, who respect the Northland way; they will emphasize taking on challenges, working hard, learning fast, and maintaining embracing accountability, all while having fun! Our culture and team are some of our strongest assets. We want to employ happy people who bring a positive and energetic attitude to not only their work but, the work environment. 

What you will love about this job

You will be working for an amazing company that employs the most exceptional type of people. Our customers are worldwide, large corporate companies. 

Job Overview

This role supports the end-to-end hiring process, ensuring it runs smoothly, efficiently, and aligns with our business needs across EMEA, AMER, and APAC regions. You will help manage candidate sourcing, candidate flow, scheduling, offer coordination, and onboarding handoffs—all while maintaining a high-touch, people-first experience.  In addition to coordinating recruitment logistics, this position will manage our employee referral program and directly recruit for select roles.

Key Responsibilities

Recruitment Coordination & Partner Liaison

• Act as the primary point of contact between internal HR, hiring managers, and external recruiters.
• Coordinate and monitor the global candidate submission process to ensure timely progression through the hiring pipeline.
• Maintain a clear and consistent communication flow with all recruitment partners.
• Schedule and confirm interviews globally, occasionally outside of standard working hours to accommodate different time zones.

Onboarding & Orientation Logistics

• Own the global employee orientation scheduling process to ensure consistency and preparedness.
• Coordinate and assign new hire orientation dates in collaboration with HR and department stakeholders—no longer relying on hiring managers to independently select dates.
• Schedule and confirm orientation hosts, ensuring availability and alignment with onboarding needs.
• Communicate orientation details and expectations clearly to all relevant parties.
• Prepare and send welcome documents and onboarding materials and ensure a seamless handoff to the HR Operations team post-hire.

Process Oversight

• Track and report on open requisitions and candidate statuses using our ATS (Paycom).
• Monitor approval workflows, ensuring requisitions and offers follow internal governance and timelines.
• Draft and dispatch offer letters in coordination with regional HR partners and in compliance with local laws.

ATS Management (Paycom)

• Maintain candidate records, update statuses, and ensure data hygiene in the ATS.
• Post jobs and manage requisitions in Paycom.
• Provide weekly pipeline updates and metrics to the HR team and hiring managers.
• Maintain and update the company’s global vacancy planner.

Operational Support

• Support the global job description library—tracking updates and version control.
• Assist with global screening coordination and pre-employment checks with third-party vendors.
• Collaborate with Marketing to support employer branding efforts and job ad placements.

Required Qualifications

• 3+ years of experience in recruitment or HR coordinator role, ideally with global exposure.
• Experience using ATS platforms (Paycom or similar strongly preferred).
• Proven ability to manage logistics and communication across multiple time zones.
• Strong interpersonal and organizational skills, with attention to detail.
• Excellent written and verbal communication in English.
• Proficiency with Microsoft Office Suite.
• Comfort working independently and as part of a remote, global team.

Preferred Qualifications

• Previous experience in the technology or physical security sectors.
• Exposure to compliance and labor laws across multiple countries.
• Experience supporting hiring in high-growth or project-driven organizations.
• Familiarity with global onboarding practices and cross-cultural coordination.

Work Conditions

• Hybrid office attendance (three in office days minimum requirement).
• Flexible scheduling is required to accommodate global time zones.
• May involve occasional travel for team collaboration or recruitment events.

If you’re passionate about recruitment and problem-solving, apply today!