Offer summary

Qualifications:

Proven experience in administrative roles, particularly in bank reconciliation, accounts payable, and accounts receivable., Intermediate to advanced computer skills, with proficiency in Microsoft Office (Excel, Word, PowerPoint)., Strong verbal and written communication skills, along with excellent time-management abilities., Familiarity with inventory management systems and experience with Odoo (ERP) is a plus..

Key responsibilities:

Maintain computerized records and perform general administration tasks.

Conduct daily bank reconciliations and manage customer receipting and vendor payments.

Process purchase orders, invoices, and track general expenses in accounts payable.

Issue customer invoices, respond to queries, and manage vehicle-related expenses and reporting.

Job description

This is a remote position.

Schedule: Monday – Friday | Must be available during Australian business hours: Melbourne Time, 7:00 AM – 3:00 PM

Note: Open to part-time (4–5 hours/day) to start, with potential to transition to full-time

Our client is seeking a highly organized and detail-oriented Finance Administration Officer to provide essential administrative, accounting, accounts payable, and accounts receivable support. This role is critical to ensuring the smooth operation of our client’s financial processes while supporting the broader admin team based in Melbourne, Australia.

Responsibilities

General Administration

Maintain computerized records
Perform word processing
Manage mail processing
Handle customer & vendor master data entry and processing

Bank Reconciliations

Perform daily bank reconciliations
Manage customer receipting, vendor payment matching, EFT & cash receipt matching
Support ad hoc reconciliation tasks

Accounts Payable

Process purchase orders and invoices
Track and pay general expenses
Maintain accurate supplier cost records

Accounts Receivable

Issue customer invoices and statements
Respond to customer queries (via phone and email)
Manage “Remittance” and “Accounts” inboxes
Collect customer payments and oversee credit management in Odoo

Vehicle Administration

Track and pay vehicle-related expenses (insurance, eTags, fuel, registrations)
Report on equipment and vehicle KPIs
Manage fleet monitoring on Odoo, Fleetio, and Geotab

Other Duties

Perform other reasonable tasks as required to support the team

Requirements

Proven experience in administrative roles (bank reconciliation, accounts payable, accounts receivable)
Ability to process high volumes of invoices accurately
Familiarity with inventory management systems
Intermediate to advanced computer skills; quick learner with new systems
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Strong verbal and written communication skills
Excellent time-management skills; ability to meet month-end and year-end deadlines
High attention to detail and accuracy
Self-motivated; able to work independently and collaboratively
Experience with Odoo (ERP) or in a manufacturing setting is a plus