Office Specialist

Description

Office Specialist: Tallmadge

Pay: $19+ per hour
Hours: Monday-Friday 9 AM - 5 PM (40 hours per week)
Occasional evening work as needed with flexible scheduling

The Office Specialist works to ensure that the day-to-day operations of the office run smoothly.

Working At NYAP

• 401(k)
• Medical, Dental, and Vision insurance
• 22 days off each year
• Parental Leave
• 11 paid holidays per year
• Student loan repayment assistance
• Tuition assistance
• Friday Summer hours
• Work anniversary trips
• Mileage reimbursement
• Peace Leave

NYAP is participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.

Responsibilities

The Office Specialist will perform duties including, but not limited to:

• Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies
• Schedule and coordinate MEDSUM appointments (approximately 3 days per month)
• Perform office duties including filing, copying, typing, and answering phones
• Take messages as needed
• Distribute information to employees
• Maintain clear and concise records in all areas
• Submit maintenance requests for office machines as needed
• Track office supplies and request orders
• Greet and direct guests to appropriate areas
• Maintain Excel and Word spreadsheets to help organize work
• Maintain and organize training rooms, conference rooms and common areas
• Complete payment requests as needed
• Distribute incoming mail and maintain the postage machine
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes
• Provide coverage to other locations as needed

Minimum Qualifications

• High School Diploma or GED equivalent
• Previous experience and proficiency in the use of various office machines, including computers
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs

Other Skills

• Excellent customer service and communication skills
• Sensitivity to cultural diversity
• Enthusiastic self-starter
• Excellent oral and written communication skills
• Strong organizational and administrative skills
• Effective problem-solving and decision-making skills
• Works well independently and as a team member

Requirements

• Valid driver's license
• Reliable personal transportation

Note: Driving record and automobile insurance requirements to be confirmed during interview process

If this describes YOU, please apply today!
www.nyap.org/employment

NYAP is participating agency in the Great Minds Fellowship and Great Minds Workforce Commitment Incentive Programs.

Qualifications

An Equal Opportunity Employer, including disability/veterans.