Bookkeeping & Admin Assistant

This is a remote position.

Schedule:

• 20 hours per week, flexible within the client's business hours
  

Client Timezone: Australian timezone

Client Overview

Join a thriving procurement and supply chain company that has been successfully operating for 5 years in the dynamic global marketplace. This established business specializes in sourcing and supplying critical components worldwide, with a strong focus on the mining industry. Led by experienced professionals with deep technical expertise, the company has built a reputation for excellence in international trade operations. With 90% of their business focused on export activities, you’ll be supporting a truly global operation that connects suppliers and customers across continents. This is an exciting opportunity to be part of a growing business that values operational excellence and is investing in the right people to support their continued expansion.

Step into a pivotal role where you’ll serve as the administrative backbone of a successful international trading operation. This position offers the perfect blend of general administrative excellence and specialized financial management, allowing you to develop diverse skills while supporting critical business functions. You’ll work directly with leadership in a collaborative environment where your contributions directly impact the company’s global operations. This role is ideal for someone who thrives in a fast-paced, international business setting and wants to grow their expertise in both administrative management and financial processes. You’ll have the autonomy to manage your responsibilities while being part of a team that values precision, efficiency, and professional growth.

Responsibilities

• Provide comprehensive administrative support across all business functions, ensuring smooth daily operations
  
• Manage bookkeeping tasks and maintain accurate financial records using industry-standard practices
  
• Utilize Xero accounting software for financial data entry, reporting, and account management
  
• Support procurement and supply chain administrative processes, including vendor communications and documentation
  
• Handle office management duties and coordinate various operational activities
  
• Assist with import/export documentation and compliance requirements for international trade operations
  
• Maintain organized filing systems and ensure proper documentation of business transactions
  
• Support leadership with special projects and strategic initiatives as needed
  

Requirements

• Proven experience in administrative assistant, office manager, or similar support roles
  
• Strong proficiency with Xero accounting software and demonstrated bookkeeping experience
  
• Solid understanding of accounting principles and financial record-keeping practices
  
• Experience supporting procurement, supply chain, or international trade operations highly preferred
  
• Excellent organizational skills with ability to manage multiple priorities and deadlines
  
• Strong written and verbal communication skills for professional correspondence
  
• Self-motivated with ability to work independently in a remote environment
  
• Detail-oriented approach with commitment to accuracy in all tasks
  
• Comfortable working with international clients and understanding of global business operations
  
• Reliable internet connection and professional home office setup for remote work
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job