Accounting Clerk

About Us:

HeadQuarters is a global start-up that supports US cannabis companies in finance, sales, operations, and logistics. As we continue to scale, we are looking for an Accounting Clerk with expertise in Accounts Payable to join our team.

Working hours: 9 am - 5 pm PST (6 pm - 2 am Serbian time zone).

Key Responsibilities:

Accounts Payable:

• Review, code, and process invoices accurately and in a timely manner.
• Match invoices to purchase orders (PO) and resolve discrepancies.
• Perform vendor account reconciliations to ensure accurate balances.
• Prepare and schedule regular payment runs (ACH, checks, wires).
• Review and record employee expenses in accordance with company policy.
• Monitor and control utility bills, ensuring timely booking and payment.
• Assist in month-end close by preparing AP-related accruals.
• Track and allocate prepaid expenses and deposits appropriately.

Accounts Receivable:

• Apply customer payments to open invoices, ensuring accuracy.
• Generate and maintain the AR Aging Report as per management specifications.
• Support collections efforts by providing aging and payment information.
• Assist with customer account reconciliations and resolve discrepancies.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3+ years of experience in an AP/AR or general accounting role.
• Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.

Benefits

• Competitive salary and performance-based incentives.
• Fully remote work environment.
• Career growth opportunities in a rapidly expanding company.
• A collaborative and supportive team culture.
  
  Looking forward to speaking with you!