Staff Accountant

Description

Job Overview

The Staff Accountant is responsible for ensuring the financial integrity and implementation of accounting, internal control systems and financial structures in accordance with all applicable laws, regulations and corporate procedures for AVANCE. The Staff Accountant will perform routine accounting functions to include recording, classifying, examining and analyzing accounting records and financial transactions and generating and monitoring non-federal grant financial reports. The Staff Accountant is responsible for always creating a welcoming atmosphere for AVANCE internal employees and AVANCE external program participants.

Job Responsibilities

• Program Fidelity:
  • Follow policies and procedures to ensure compliance with AVANCE standards
  • Prepare monthly billings for non-federal contracts.
  • Assist in managing the monthly, quarterly, and annual general ledger closing process.
  • Record journal entries where required.
• Curriculum Coordination:
  • Develop non-federal grant and/or program budgets in collaboration with budget managers.
  • Prepare and reconcile interagency transactions.
• Data Management and Reporting:
  • Prepare financial analysis on timely and ongoing basis and maintain communication with non-federal grant budget managers to ensure proper spending of grant budgets and prevent budget overruns.
  • Assist in preparing assigned audit schedules and gathering requested audit documents.
  • Participate in the annual record retention process.
• Training and Professional Development:
  • Performs other duties (special projects) as assigned

AVANCE Core Competencies

• Execution & Accountability
• Problem Solving & Decision-Making
• Communication & Influence
• Collaboration & Teamwork
• Stakeholder Focus
• Adaptability & Continuous Learning

Qualifications

Education

Required:

• Bachelor’s Degree in Business with concentration in Accounting

Preferred:

• Bachelor’s Degree in Accounting

Work Experience

Required:

• Three (3) years of experience with a mid-size to large size organization involving three or more of the following areas of expertise; budgeting, accounting, financial management and analysis, auditing, or grants management  

Preferred:

• Five (5) or more years of financial management experience with non-profit organizations performing grant funds management

Additional Skills

• Excellent knowledge of accounting principles, methods and legal requirements, journal entries, balance sheet, fixed assets.
• Ability to problem solve - think conceptually, analyze situations and draw conclusions based on information presented
• Ability to plan, organize, and coordinate resources
• Excellent communication skills, both written and oral
• Flexible and adaptable style
• Computer skills, including ability to use computers as a tool for managing and reporting program information
• Ability to recognize and adjust to different situations, taking into consideration different personalities, political environments and the dynamics of the situation
• Strong Organizational and time management skills with exceptional attention to detail
• Knowledge of fiscal management and budget preparation
• Working knowledge/experience with Microsoft Dynamics Great Plains or Sage Intacct a plus

Travel 

• Ability to travel to various sites: Dependable transportation is required daily with a valid driver’s license, a clean driving record (subject to annual MVR (Motor Vehicle Report) check and policy), current auto liability insurance and be bondable by AVANCE, Inc.
• Travel required up to 10% of the time for work-related site visits, meetings, and functions.

Working Conditions  

• Work is generally performed in an office environment.
• Noise level in the work environment is moderate to occasionally loud (examples: business office with computers and printers, light to moderate traffic, human voices).
• Standard office equipment generally used includes:
  • Telephone
  • Personal Computer (monitor, keyboard, and mouse) or Tablet
  • Printer/Photocopy Machine
  • Calculator

• May be required to operate a motor vehicle during the course of duties. 

Mental and Physical Demands  

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling and pushing, use hands to finger, handle or feel; reach with hands and arms; occasional: lifting/carrying, pulling/pushing 10-30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Factors