Legal Assistant - Wills & Estates

Who We Are

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For

This position is strongly suited toward individuals who are meticulous with follow up and have good communication and organizational skills. The candidate will assist the daily operations of a busy Partner and a Law Clerk within the Wills and Estates Department. The ideal candidate should have great attention to detail, be proactive and take initiative to move and complete the tasks. The successful candidate should be a great communicator who is skilled in creating and maintaining client relationships.

Responsibilities

• Deal with clients directly on behalf of the Partner, by phone, email and video. This is a job that requires a significant amount of oral and written communication with clients
• The ability to take responsibility for matters and act on your own initiative is essential
• Proactively (i.e., without the Partner’s input) respond to client calls and emails to ensure work is progressing
• Proactively arrange meetings and calls for the Partner
• Help manage the Partner’s workflow on all matters, with the ability to prioritize those items that need to be brought to the Partner’s attention on an expedited basis
• Properly sort and file a voluminous amount of emails received on a daily basis
• Proofread, finalize and assemble estate planning documents including Wills, Powers of Attorney, Trusts and reporting documentation
• Attending as a second witness for client signatures and see it through to completion including updating our specialized database
• Assist with Wills Vault administration
• Produce the highest quality of work
• Handle daily administrative details
• Manage duties related to accounting
• Accountable for all work assigned
• Take initiative
• Confidential
  
  

Requirements

• Minimum of five years’ previous experience as a Legal Assistant in Estates
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Handle time pressure situations and stress of multiple demands
• Flexible to the changing demands of the job
  
  

Skills

• Microsoft 365 suite of applications
• Willing to learn a customized Wills Database
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed
  
  

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs
  
  

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.