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Administrative Coordinator

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Anywhere

Offer summary

Qualifications:

2+ years of experience in a similar role, preferably in a professional services or accounting firm., Proficiency with CCH Axcess, QuickBooks Online, and CCH Workstream is highly preferred., Strong organizational, time management, and analytical skills are essential., Excellent verbal and written communication skills are required..

Key responsibilities:

  • Manage billing operations within CCH Axcess, including invoice generation and review.
  • Prepare Accounts Receivable (AR) and realization reports for internal management.
  • Maintain and update client information and issue invoices in QuickBooks Online.
  • Collaborate with team leads to identify and resolve time or billing discrepancies.

BruntWork logo
BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/
501 - 1000 Employees
See all jobs

Job description

This is a remote position.

Job Title: Administrative Coordinator
Location: Remote
Employment Type: Full-Time
Department: Accounting/Finance
Schedule: Monday to Friday, 8:30 AM – 5:30 PM New York time (1-hour unpaid break)

Job Summary:
We are seeking a detail-oriented and proactiv Administrative Coordinator to join our
accounting team. This role is critical to ensuring the accuracy and efficiency of our billing
processes, accounts receivable reporting, and project tracking. The ideal candidate will have
hands-on experience with CCH Axcess, QuickBooks Online (QBO), and CCH Workstream,
and a strong understanding of timekeeping and billing workflows.

Key Responsibilities:
• Manage billing operations within CCH Axcess, including invoice generation and review.
• Prepare Accounts Receivable (AR) and realization reports for internal management.
• Maintain and update client information and issue invoices in QuickBooks Online
(QBO).
• Monitor employee time entries to ensure accuracy and completeness.
• Set up and maintain project templates and initiate new projects in CCH Workstream.
• Assist in tracking billable hours and generating work-in-progress (WIP) reports.
• Collaborate with team leads to identify and resolve time or billing discrepancies.
• Support general administrative duties related to client billing and accounting workflows.

Qualifications:
• 2+ years of experience in a similar role, preferably in a professional services or
accounting firm.
• Proficiency with CCH Axcess, QuickBooks Online, and CCH Workstream highly
preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and analytical abilities.
• Ability to work independently and collaboratively with cross-functional teams.
• Strong verbal and written communication skills.

Preferred Experience:
• Familiarity with professional services billing models (hourly, fixed-fee, retainers).
• Experience preparing and analyzing AR and realization reports.
• Knowledge of timekeeping and project management tools.

Required profile

Experience

Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Accounting SoftwareAccounts PayableInvoicingProject ManagementAccounts ReceivableBillingProject Management

Other Skills

  • Time Management
  • Communication
  • Analytical Skills
  • Time Management
  • Organizational Skills
  • Detail Oriented
Are you interested?

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