Offer summary

Qualifications:

Proven experience with accounting processes and invoice management systems., Proficiency in QuickBooks software for financial record keeping and reporting., Excellent communication skills for professional client and internal team interactions., Strong attention to detail and accuracy in financial record keeping and documentation..

Key responsibilities:

Manage invoice follow-up processes to ensure timely payments and maintain healthy cash flow.

Handle accounts payable and receivable operations with precision and attention to detail.

Conduct professional client outreach and maintain strong business relationships.

Collaborate with project managers to verify accurate invoicing and billing processes.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule:

40 hours per week
Business hours: 8:00 AM - 5:00 PM
One hour unpaid break included

Client Timezone: Eastern Time (New Jersey)

Client Overview

Join a thriving construction and project management company that’s making a real impact in the industry. This dynamic organization operates with established systems and processes, utilizing cutting-edge project management technology to deliver exceptional results for their clients. You’ll be working with a collaborative team of project managers and directly interfacing with clients, making your role essential to the company’s continued growth and success. The company values efficiency, accuracy, and strong client relationships, creating an environment where your skills will be both appreciated and developed.

Job Description
This is an exciting hybrid position that combines accounting expertise with executive assistant responsibilities, perfect for a detail-oriented professional who thrives in a varied, fast-paced environment. You’ll be the financial backbone of operations while also serving as a key communication liaison between the company and its clients. This role offers excellent growth opportunities as you’ll learn industry-specific software and processes while contributing directly to the company’s operational success. Your work will have immediate impact on cash flow, client satisfaction, and project efficiency.

Responsibilities

Manage invoice follow-up processes to ensure timely payments and maintain healthy cash flow
Handle accounts payable and receivable operations with precision and attention to detail
Conduct professional client outreach and maintain strong business relationships
Track and follow up on open job orders to ensure project continuity
Collaborate with project managers to verify accurate invoicing and billing processes
Utilize Builder Trend software to maintain comprehensive project tracking and organization
Adapt to various tasks and learn new systems as the business evolves and grows
Maintain organized financial records and documentation for seamless operations

Requirements

Proven experience with accounting processes and invoice management systems
Proficiency in QuickBooks software for financial record keeping and reporting
Excellent communication skills for professional client and internal team interactions
Ability to multitask between accounting duties successfully and administrative responsibilities
Enthusiasm for learning new software systems, particularly Builder Trend project management tools
Strong attention to detail and accuracy in financial record keeping and documentation
Professional demeanor suitable for executive assistant functions and client-facing communications
Remote work capability with reliable internet connection and professional home office setup

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_23997_JOB

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