Sales Project Coordinator

Summary:

We are looking for a highly organized and proactive Sales Project Coordinator to manage and oversee the complete sales order fulfillment process—from initial order entry to project closeout. This role supports the sales team by ensuring accurate, timely service and seamless coordination with clients, designers, vendors, subcontractors, and internal departments. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple projects simultaneously while maintaining a high level of professionalism and customer satisfaction.
 

Responsibilities:

• Manage customer orders from entry to closeout, ensuring timely and accurate service.
• Coordinate with internal teams, clients, factories, and subcontractors throughout all project phases.
• Gather project details, define objectives, timelines, and assist in selling project management services.
• Set up projects by assigning numbers, assembling teams, and creating schedules and Gantt charts.
• Review design plans, produce take-offs, and prepare accurate specifications for products, freight, and labor.
• Handle all order processes including purchase orders, approvals, change orders, and confirmation of shipping and production details.
• Maintain consistent communication, distribute status reports, and ensure proper project documentation.
• Oversee installation planning, site conditions, delivery schedules, and on-site coordination with vendors and installers.
• Conduct inspections, walkthroughs, and ensure completion of punch lists and final documentation.
• Stay current with industry practices, train team members, and support additional projects as needed.

• Bachelor’s degree or applicable job experience.
• Must be able to effectively communicate with customers and others who are involved throughout a project.
• Must have significant computer experience and knowledge of Word, Excel, and specifying and project management programs.
• Must be able to use an architect’s scale and demonstrate proficiency at reading and interpreting blueprints 
• Must have a general business sense and strong understanding of mathematical calculations used for discounting costs and profitability 
• Ability to work independently and within a team environment.
• Knowledge of sales process and presentation skills.
• Efficient planning and effective time utilization skills
• Thorough understanding of design skills and processes 
• Detail oriented and strong organizational skills.
• Proven history in accurately specifying furniture panel systems for completed projects.
•  Able to perform effectively with a minimum of supervision.
• Resourceful, capable of adapting and coping with time pressures and troubleshooting responsibilities inherent to this position
• Preferred two to three years of experience in Commercial Interiors, Office Furnishings or in a related industry capacity.