Assistant Accountant - Sales Ledger & Accounts Support

Job Title: Assistant Accountant - Sales Ledger & Accounts Support

Salary: Pro-rata £30k
Working Hours: Part-time (24-30 hours per week) – flexible schedule available

The Business: 

Founded by a team of financial experts and ex-MAT professionals, IMP Software has a deep understanding of the challenges facing multi-academy trusts. Our mission is to empower multi-academy trusts with the tools and expertise they need to manage their finances more efficiently and effectively. That's why we're trusted by trusts across the country to provide the only budgeting, forecasting, and reporting software designed specifically for them. From a standing start, in less than 5 years we are now used by most large trusts to help them deliver smarter MAT Finance. 

We're proud to be at the forefront of innovation in the MAT finance sector, and we're constantly looking for ways to improve our offering. We work closely with our customers to understand their requirements so that we can tailor our product to their specific needs, and our team is always available to provide expert advice and support. 

But at our core, we're more than just a software company. We're a team of passionate and dedicated professionals, committed to helping multi-academy trusts achieve their financial goals. We believe that financial planning should be simpler, more accessible, and more transparent, and we're proud to be leading the way in supporting smarter MAT finance. 

At IMP we are very aware that the success of our business will be directly correlated to the quality of the team that we can attract and more importantly retain! Due to this core belief, IMP offers fantastic career progression within a business that places huge importance on the happiness of the team, through our respectful, fun(!) and supportive culture + flexible working, regular socials and funded/encouraged CPD. 

Role Description:

We are looking for an organized, detail-oriented Assistant Accountant to join our dynamic finance team. This role will primarily focus on managing the sales ledger, ensuring the accurate recording of sales transactions, and assisting with accounts payable and employee expenses. The ideal candidate will be a proactive team player with a strong understanding of accounting principles and a keen eye for detail. A solid understanding of accounting software and an ability to streamline processes will be key to success in this role.

Key Responsibilities:

Sales Ledger Management:

• Invoicing: Prepare and process sales invoices accurately and timely, ensuring all revenue from SaaS subscriptions and services is recorded correctly.
• Revenue Recognition: Ensure proper revenue recognition in line with accounting standards, especially relevant to SaaS business models.
• Account Reconciliation: Regularly reconcile the sales ledger, ensuring all payments and receipts are accurately recorded.
• Customer Queries: Respond to customer queries related to invoices, payment status, and account balances.
• Collections Support: Assist in the management of outstanding accounts receivable, including sending reminders and coordinating with customers on overdue invoices.

Accounts Payable Support:

• Invoice Processing: Assist with the processing of accounts payable, ensuring that all supplier invoices are recorded correctly and paid on time.
• Payment Runs: Help prepare payment runs, ensuring that all payments are made according to the terms agreed with suppliers.
• Vendor Liaison: Communicate with vendors to resolve any discrepancies or queries related to payments or invoices.

Employee Expenses:

• Expense Reporting: Assist with processing employee expense claims, ensuring compliance with company policies and appropriate supporting documentation.
• Reimbursement Processing: Coordinate and ensure timely reimbursement of employee expenses, adhering to established guidelines and timelines.

General Accounting Support:

• Month-End Processes: Assist with month-end procedures, supporting the Finance team where necessary.
• Software Utilization: Utilize accounting software to manage transactions and improve data accuracy.

Collaboration:

• Cross-functional Support: Work closely with other departments, such as Sales, to ensure accurate invoicing and proper communication of financial information.
• Team Collaboration: Assist with ad-hoc finance tasks and cover for other team members during peak periods or absences.

Skills & Qualifications:

• Education: An accounting qualification such as AAT (Association of Accounting Technicians).
• Experience: 1-2 years of experience in an accounting or finance role, ideally within a SaaS or subscription-based business.
• Technical Skills: Strong proficiency with accounting software and advanced Excel skills.
• Understanding of SaaS Revenue: Familiarity with SaaS revenue models and subscription billing cycles is desirable.
• Communication Skills: Strong verbal and written communication skills to effectively interact with customers, vendors, and internal teams.
• Attention to Detail: High level of accuracy and attention to detail in managing financial transactions and reporting.
• Time Management: Ability to manage multiple tasks effectively and prioritize work in a fast-paced environment.
• Problem-Solving: Strong analytical skills to identify and resolve discrepancies or issues related to accounts payable, receivable, and employee expenses.

Desirable Qualities:

• Proactive: A self-starter who is willing to take initiative and improve processes.
• Team Player: Ability to work collaboratively with colleagues across various departments.
• Customer-Oriented: Strong customer service skills to handle sales ledger and vendor queries efficiently.

Benefits: 

• 27 days of holiday per year plus bank holidays (with a buy option up to an additional 5 days)

• Enhance Maternity and Paternity leave

• AXA Health insurance including dental, optical and mental health

• Broadband allowance

• Home office stipend

• Life assurance (4 x basic salary) 

• Encouraged and funded CPD