Accounts Payable specialist

Who We Are

In today’s work environment, employees use a myriad of devices to access IT applications and data over multiple networks to stay productive, wherever and however they work. Ivanti elevates and secures Everywhere Work so that people and organizations can thrive. 

While our headquarters is in the U.S., half of our employees and customers are outside the country. We have 36 offices in 23 nations, with significant offices in London, Frankfurt, Paris, Sydney, Shanghai, Singapore, and other major cities around the world.

Ivanti’s mission is to be a global technology leader enabling organizations to elevate Everywhere Work, automating tasks that discover, manage, secure, and service all their IT assets. Through diverse and inclusive hiring, decision-making, and commitment to our employees and partners, we will continue to build and deliver world-class solutions for our customers. 

Our Culture - Everywhere Work Centered Around You

At Ivanti, our success begins with our people. This is why we embrace Everywhere Work across the globe, where Ivantians and our customers are thriving. We believe in a healthy work-life blend and act on it by fostering a culture where all perspectives are heard, respected, and valued. Through Ivanti’s Centered Around You approach, our employees benefit from programs focused on their professional development and career growth. 

We align through our core values by locking arms in collaboration, being champions for our customers, focusing on the outcomes that matter most and fighting the good fight against cyber-attacks.  Are you ready to join us on the journey to elevate Everywhere Work? 

What You Will Be Doing

Validate expenses claims, receipts, and check for exceptions

Reconcile the expense submission and payment reports to ensure all expense reimbursements are paid on a timely basis

Provide excellent customer service to employees related to T&E inquiries

Efficiently address inquiries from employees regarding policies, processes and systems

Generate dashboard and publish reports as required by management

Maintain accurate “real time” records in all systems

Review all invoices for appropriate documentation and approval prior to payment

Process and book invoices in Ivanti’s Accounting System with correct GL coding. Knowledge of SAP/Tally is preferred.

Process 3-way P.O. matching invoices

Prioritize invoices according to payment terms

Process payment requests and inform vendor via remittances where required

Audit and process credit card Expenses

Form W9 & 1099 maintenance

Respond to all vendor inquiries

Reconcile vendor statements, research and correct discrepancies

Assist in month end closing

Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Assist with audits as needed

Assist with other projects as needed

Requirements:

3+ years of Accounts Payable experience

Commerce graduate, CA Inter is preferred

Must be well organized and a self-starter

Detail oriented, professional attitude, reliable

Proficiency in MS Office, including the ability to operate computerized accounting and Advanced knowledge of Excel functions and formulas

Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

Knowledge of applicable accounting T& E / payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

Ability to communicate effectively verbally and in writing

Ability to interact with employees and vendors in a professional manner

Our Employer Commitment

This job posting will remain active until a qualified candidate is identified.

At Ivanti, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Ivanti believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.