Office Manager - Maternity Leave Replacement

Description

Papaya Global is a rapidly growing, award-winning B2B tech unicorn on a mission to revolutionize the payroll and payments industry. With over $400M raised from tier-one investors, our innovative technology offers a comprehensive solution for managing global workforces, spanning everything from hiring and onboarding to paying employees in over 160 countries. 

We are seeking a dynamic and detail-oriented Office Manager to oversee key administrative, travel, and employee-facing functions. This role is critical to maintaining a positive work environment, ensuring smooth business travel logistics, and supporting various operational processes across the company.

Key Responsibilities:

Employee Experience & Engagement:

• Design and execute the company’s annual employee experience and welfare program.
• Organize and manage employee events, including:
• Holiday toasts and celebrations
• Company offsites
• Holiday gift distribution
• Happy hours & parties
• Act as a point of contact for all employee-related welfare needs.

Business Travel Coordination:

• Flight booking and ticketing
• Accommodation reservations
• Ground transportation arrangements
• Travel insurance tracking and exceptional case support
• Coordinate approvals from relevant managers for all travel requests.
• Maintain close communication with the travel agency.
• Ensure timely and accurate invoice approvals and travel agenda preparation as needed.

Mobile Plan & Communications Management:

• Onboarding and offboarding of employees from the company’s cellular plan
• Activation of mobile data packages
• Management and renewal of the agreement with the cellular provider (Telephone)

Finance & Reporting Support:

• Shuttle usage summary
• Attendance system reports
• Process invoices and expense reports through the Mash system

Back Office System Management:

• Telephone: Manage monthly employee updates and invoice submission to Finance
• Dream Team: Add/remove users, monitor and close reports monthly, send reminders, handle sick leave documentation, ensure managerial approval, and generate reports for Finance and HR
• Shuttle Management: Coordinate with the shuttle provider for adding/removing employees, addressing change requests or feedback

General Administrative Support (G&A):

• Provide front desk and general office administrative support
• Facilitate internal operational processes and vendor agreements as needed
• Order and distribute employee equipment and swag (e.g. backpacks, bottles, branded items)

Requirements

• Previous experience as an Office Manager (or a similar role focused on employee engagement or office operations)
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and work independently
• Strong communication and interpersonal skills
• Fluent in Hebrew and English (spoken and written)
• Prior experience in travel coordination, event planning, or administrative roles – an advantage
• Familiarity with systems like Mash and Dream Team – a plus