Who WE Are
Meet BENlabs.

We’re transforming the way brands and creators connect with their audiences. With a foundation built on industry-leading expertise across product placement, influencer marketing and social media channel optimization, we leverage data-driven insights to turn moments of attention into lasting emotional connections and measurable business outcomes.

We believe in the power of entertainment to create lasting connections between brands, creators and their audiences. Our unique approach fuses storytelling and strategic insights to help our clients engage with their target audiences in meaningful, memorable ways. By interpreting data from the places where audiences are engaged the most – entertainment and social media platforms – we drive both emotional engagement and measurable business results.

We work with a roster of clients that ranges from individual YouTube creators to brands like Frito Lay, Microsoft, General Motors, Electronic Arts, or Spotify. Each of these unique customers partners with BENlabs for our strategic guidance in ensuring that their content and integrations foster deeper audience connections.

Our team is global, with employees centered in Los Angeles (headquarters), Provo, New York, London, and across Europe.

Here at BENlabs, we understand that our employees are instrumental to our continued success. Joining BENlabs means becoming part of a results-oriented, client-centric, and highly creative team.

Here, you'll have the opportunity to learn from the industry's best and brightest, in an environment that values transparency, teamwork, respect, dedication, and embracing tough challenges. Your journey with us promises to be both rewarding and impactful.

We hope you consider joining our exceptional team at BENlabs, where innovation and collaboration thrive.

Who YOU Are
We are seeking a detail-oriented and organized Payroll Specialist to join our team. The ideal candidate will be responsible for managing and processing all aspects of employee payroll, ensuring accuracy, compliance, and timely disbursement. You will work closely with the HR and finance teams to ensure proper compensation for employees, handle inquiries related to payroll, and maintain records in accordance with legal and company policies.
Key Responsibilities:

Payroll Processing:

· Manage end-to-end payroll processing for U.S. and international employees in partnership with in-country payroll providers
· Ensure payroll compliance with federal, state, and international labor and tax laws
· Review and approve payroll reports, tax filings, and year-end forms (e.g., W-2s, 1099s, international equivalents)
· Collaborate with Finance for payroll GL entries and reconciliations
· Support shadow/executive payroll where required for international assignees.
· Excellent communication skills, both written and verbal, for handling employee inquiries related to payroll processed through ADP.

Data Management:
- Input and update employee payroll information in the payroll system, including new hires, terminations, promotions, and other changes.
- Ensure compliance with state and federal regulations regarding employee wages and taxes.
Tax Compliance:
- Ensure timely and accurate filing of federal, state, and local payroll taxes.
- Prepare and submit tax reports (e.g., 941, state filings, W-2s, and other applicable forms).
- Assist with internal and external audits to payroll, benefits and labor regulations.
Benefits Administration:
- Administer employee benefit deductions such as health insurance, retirement plans, and other benefit-related deductions.
- Work with HR and benefits providers to update and track employee benefits information as needed.
Record Keeping & Reporting:
- Maintain accurate records of employee hours worked, leave, overtime, and other payroll-related data.
- Prepare reports on payroll data for management, HR, and auditors as required.
Employee Inquiries:
- Respond to employee questions and concerns regarding payroll, deductions, tax issues, and benefits.
- Provide explanations of payroll policies and assist in resolving any payroll discrepancies or issues.
Year-End Processing:
- Assist with year-end payroll processing and preparation of W-2s and 1099s.
- Ensure all necessary payroll data is included in annual tax filings and reports.
System Maintenance:
- Regularly update payroll software systems and ensure smooth integration with other company systems (e.g., HRIS, time tracking).
Confidentiality:
- Ensure the confidentiality and security of all payroll and employee financial information.

Qualifications:

Education & Experience:
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
- 5+ years of payroll processing experience, with a strong understanding of payroll and tax laws.
- Hands-on experience with ADP Workforce Now (WFN), including payroll processing, tax filing, and benefits administration.
- Familiarity with ADP WFN’s reporting tools, payroll adjustments, and year-end processing features.
Skills & Competencies:
- Strong understanding of payroll practices, tax regulations, and benefits administration.
- Exceptional attention to detail and a high degree of accuracy.
- Strong organizational and time-management skills with the ability to meet tight deadlines.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Excel and other office software.
Certifications (Optional but Beneficial):
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.

Working Conditions:

Full-time position, Monday to Friday.
Fully Remote work environment.
Occasional overtime during peak periods (e.g., year-end processing).

Payroll Specialist

Offer summary

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Job description

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