Accounting and Finance Manager

Under the general administrative direction of the Director of Administrative Services, the Accounting and Finance Manager plans, directs, manages, oversees the financial activities of the City including general accounting, accounts payable and receivable, audit coordination, grants compliance, payroll, financial reporting, and may support other departmental functions, including budget development. This position serves as the City’s Controller and ensures compliance with all applicable accounting standards and internal controls.

Examples of Essential Functions

Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

Manage assigned finance functions including general accounting, accounts payable and receivable, payroll, financial reporting, audit coordination, and grants compliance. May provide technical support for budget development, ERP implementation, and related departmental initiatives.

Maintain the integrity of the City’s general ledger and ensure accurate month-end and year-end closing, account reconciliations, and journal entries in accordance with GAAP, GASB, and other applicable standards.

Coordinate the preparation of the Annual Comprehensive Financial Report (ACFR), State Controller’s Report, and other required regulatory filings; serve as lead liaison to external auditors and manage audit preparation and response.

Supervise, train, and evaluate assigned staff; promote cross-training and consistent service delivery; provide coaching and professional development; address performance issues, implement corrective action when necessary, and ensure adherence to departmental procedures. May be required to attend evening meetings and work extended hours as needed.

Develop and maintain internal control procedures; implement workflow improvements to ensure accuracy, efficiency, and compliance with labor contracts and applicable regulations.

Support the development and monitoring of departmental and citywide budgets by preparing schedules, analyzing expenditures, and identifying variances; collaborate with the Budget Manager on fund forecasting and grant activity.

Provide technical oversight for accounting and payroll operations, including processing, reporting, and reconciliation; ensure adherence to labor contracts and relevant federal/state regulations.

Support the development and monitoring of departmental and citywide budgets by preparing schedules, analyzing expenditures, and identifying variances; collaborate with the Budget Manager on fund forecasting and grant activity.

Oversee the preparation, audit, and disbursement of claims, accounts payable, payroll, and collections; maintain accurate and auditable records for all financial transactions and fixed assets.

Monitor and report on fund balances, revenue and expenditure trends, and economic data to support operational and policy decision-making. Coordinate with revenue operations staff to ensure accurate revenue recognition and reconciliation.

Provide technical guidance and routine financial reports to City departments; respond to internal and external inquiries regarding financial processes and interpretations; collaborate with the Budget Manager to support forecasting and budget development.

Serve as the lead liaison to external auditors for year-end and single audits; coordinate the audit process and ensure timely delivery of required documentation.

Oversee the preparation, audit, and disbursement of claims, accounts payable, and payroll transactions.

Respond to inquiries from City staff, vendors, and external agencies regarding financial transactions, processes, and policy interpretation within established parameters. Provide routine financial reports and technical guidance to City departments to support informed decision-making.

Support the Director of Administrative Services on special projects related to financial operations and may serve in an acting capacity during short-term absences.

Respond to and resolve complex or sensitive inquiries from residents, vendors, and internal stakeholders.

Perform other duties as assigned, including assignments across functional areas within the Finance Department, to support departmental operations and organizational objectives.