Event Planning Coordinator

Scion Staffing has been engaged to conduct a search for an Event Planning Coordinator on behalf of our client, a nationally recognized and established law firm in Nashville, TN! This full-time, hybrid position is an exciting opportunity for an experienced event planning professional to support a dynamic marketing and communications team in coordinating impactful internal and client-facing events.

The ideal candidate is detail-oriented, collaborative, and enthusiastic about bringing events to life that strengthen firm culture, brand presence, and client engagement. They are proactive, poised under pressure, and skilled in vendor and client coordination, time management, and communication within a professional environment.

PERKS:

• Immediate opportunity to support high-visibility events within a leading law firm!
• Competitive annual salary of $55k-65k DOE!
• Flexible hybrid schedule for work-life balance!
• Comprehensive benefits package including medical, PTO, and monthly wellness events!

RESPONSIBILITIES:

• Support the planning and execution of a wide range of firm-hosted events, including internal, client, and recruiting-related functions.
• Coordinate with venues, vendors, and internal teams to ensure seamless logistics, setup, and execution.
• Track and manage event budgets, process invoices, and maintain organized financial records.
• Collaborate on creative elements such as themes, branded materials, gifts, and promotional content.
• Manage event communications, including RSVPs, nametags, Outlook invites, and guest lists.
• Book and coordinate dinners and offsite reservations for attorneys and client-facing events.
• Maintain event records, branded item inventory, and help organize event supplies and workspace.

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Communications, Event Management, or related field.
• Proven experience coordinating professional events; experience in a law firm or corporate environment preferred.
• Proficiency in Microsoft Office Suite; familiarity with CRM or event software a plus.
• Excellent communication and interpersonal skills with the ability to interface professionally with stakeholders at all levels.
• Highly organized with the ability to manage multiple events simultaneously and meet tight deadlines.
• Willingness to work evenings and occasional weekends to support event schedules.

COMPENSATION & BENEFITS:

This is a full-time, hybrid position offering a competitive annual salary of $55k-65k DOE. The role includes a robust benefits package, including: medical, dental, and vision insurance, retirement plans, bonus eligibility, paid time off and parental leave, family planning resources, monthly wellness events, and an Employee Assistance Program (EAP).

HOW TO APPLY:

For immediate consideration, please apply here today!

ABOUT OUR SEARCH FIRM:

Scion Staffing, Inc. is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing.

Our track record and recruitment process have made us one of the top recruitment firms in the nation. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.