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Payroll Specialist

Remote: 
Full Remote
Contract: 
Full time
Work from: 

Phillips Exeter Academy logo
Phillips Exeter Academy http://www.exeter.edu
501 - 1000 Employees
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Job description

Job Details

Description

Payroll Specialist

SCHEDULE: Full-time, 12 months/year, 40 hours/week. Schedule may vary according to department and Academy needs.

Pay Group

Type

Status

Fiscal Year Weeks

Class

Department

 Location

BiWkly - Non- exempt

Regular

Full-Time

Full Year

Staff

Finance

Hybrid

Position Purpose

Supports the Disbursement Manager by assisting with the bi-weekly payroll processing including training managers on payroll time & attendance software and reviewing Human Resources adds/changes processed through the HCM software that affects payroll processing. Supports Disbursement Manager with answering and researching employee questions as it relates to their paychecks in a timely manner.

Job Responsibilities

  • Assist with preparation and processing of the bi-weekly and off-cycle payrolls to ensure all employees are paid accurately and timely including reviewing timecards prior to each payroll process.
  • Gain a thorough understanding of Phillips Exeter Academy’s pay group structure, applicable earning codes for exempt and non-exempt employees, and shift differential parameters
  • Review UKG notifications from HR to validate employee adds/changes are set up correctly on employee record.
  • Review address changes that affect state tax withholdings to ensure compliance with outside agencies
  • Review and process One Time Payments and Pending Pay stipends and other adjustments after all approvals are
  • Ensure compliance and adherence to company policies relating to processing of wages and paid time
  • Create and provide mail room payroll check distribution report for every payroll processed.
  • Approve funding for 403B contributions after each payroll and off-cycle payroll
  • Create and submit RFWs for state and federal taxes, wage garnishments, 403b contributions, HSA and voluntary deductions
  • Review and process all Adds/Changes/Deletes for Metlife and Legalshield deductions prior to each payroll
  • Create/run/send requested payroll reports to managers, finance, and HR upon request
  • Provide service to all employees regarding questions related to their paychecks; research and troubleshoot inquires
  • Assist with providing audit requests and reports
  • Update and maintain the Defined Contribution Plan spreadsheet for all Vanguard transactions for 403b audits
  • Maintain 14/15 year old student workers and review compliance each pay period and work with HR and managers if non-compliance happens
  • Assist Disbursement Manager with testing UKG configuration changes or upgrades to ensure accurate testing results prior to changes being implemented in payroll software
  • Sort and distribute annual W2s
  • Process paycheck voids/replacements, including ACH reversals and replacements
  • Understand how to set up new tax levies and child support garnishments following current State and IRS
  • Perform process to report unclaimed payroll checks to abandoned property for payroll checks over one year old, send to State.
  • Complete verifications of employment upon request
  • Responsible for maintaining prior years payroll records in storage and archive reporting and destruction
  • Assure confidentiality and security of records and information
  • Assist Disbursement Manager to maintain the integrity of payroll systems data
  • Other tasks to help support the Finance Department as requested by management
  • Performs other duties as assigned.

Knowledge, Skills and Competencies

  • Respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
  • Strong interpersonal skills with ability to develop and maintain collegial
  • Excellent communication (written and verbal)
  • Demonstrated ability to work with students by building trust and
  • Excellent analytical and problem solving skills as well as a strong customer
  • A strict adherence to confidential policies is
  • Ability to work independently and handle multiple priorities and deadlines
  • Proficient in MS
  • Willingness and ability to learn additional applications as
  • High degree of organizational skills with the ability to be flexible and multi-task with
  • Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.

Direct/Indirect Reports

None.

Position Requirements

Education

  • Degree in Business, Finance or Accounting preferred
  • FPC or CPP preferred

Experience

  • 5+ years payroll experience required
  • Thorough understanding of payroll taxes including calculating paychecks from gross to net
  • Experience processing payroll for 500-1000 employees on a regular basis
  • Experience with UKG (formerly Ultipro) preferred
  • Experience working with adolescents in an educational setting preferred

Additional Requirements

  • Successfully complete a criminal background check (reviewed every 5 years).

Required profile

Experience

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