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Assistant Community Manager

Remote: 
On-Site
Contract: 
Full time
Work from: 

Mill Creek Residential Trust LLC logo
Mill Creek Residential Trust LLC http://www.MillCreekPlaces.com
1001 - 5000 Employees
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Job description

At Mill Creek Residential we are committed to building a diverse, equitable and inclusive workplace where our associates can grow and bring their whole selves to work. This starts with our recruiting and hiring process. We want you to know that we encourage you to apply if this job excites you, even if you don’t meet 100% of the requirements. You may just be the right candidate for this role, or another role and make your mark at Mill Creek.

The Assistant Community Manager assists the Community Manager in supporting performance standards and maintaining all aspects of community operations. This individual works to develop, empower, and inspire associates to achieve desired business outcomes. The Assistant Manager will be the “Manager on Duty” (MOD) in the absence of the Community Manager. The Assistant Community Manager may assist with scheduling and providing work assignments. This leader will consistently seek improve the sales process through guiding, coaching, and training staff.

Essential Functions/Responsibilities

Sales and Marketing

  • Warmly greet prospective residents and create a personal connection while determining needs and preferences
  • Answer all incoming calls and handle accordingly, whether prospect call, resident issue, service request etc.
  • Correctly complete all lease applications, assist with application verification, and notify prospective resident of results in a timely manner
  • Call or visit competitive properties to update market survey on a monthly basis. Stay informed and aware of rents, specials and events promoted by competitors
  • Enter accurate and timely data into appropriate information systems and prepare leasing reports for the Manager as requested. Manage Entrata tasks and leads daily
  • Ensure the office, clubroom, apartment models, and “market ready” units are in impeccable condition
  • Assist in Social Media advertising as directed by the Manager
  • Assist in the preparation of move-ins, such as, walking apartment, preparing move-in gift, preparing move-in package (including keys, passes, etc.) as directed by the Manager
  • Familiar with the surrounding neighborhood and ready to confidently share information with prospects and residents
  • Address and complete all other duties as assigned
  • Operational Standards
    • Accept rents and make deposits
    • Maintain accurate records in Yardi. Update all rents, deposits and application fees received by residents on a daily basis. Issue appropriate notices when necessary (i.e. late payment notices , eviction notices, returned check memos)
    • Update reports daily regarding notices to vacate, vacancy report, activity report and provide pertinent information to Community Manager
    • Participate in Revenue Management calls when applicable
    • Oversee normal duties of Concierge and Leasing Consultants (based on Manager’s request and staffing structure)
    • Complete all new lease and renewal paperwork, including related addendums
    • Complete resident communications when applicable
    • Attend training classes/meetings as required or recommended by management
    • Enter accurate and timely data into appropriate information systems. Manage Entrata tasks and leads daily
    • Know and adhere to all policies and procedures contained in the manuals issued by Mill Creek Residential or as otherwise communicated (verbally or in writing) to associates
    • Ensure compliance with all Federal, State and local laws. Consistently abide by Fair Housing regulations
    • Address and complete all other duties as assigned
Customer Service

  • Understand and support the customer experience vision for Mill Creek Residential
  • Communicate service guarantees and customer service standards to prospective and current residents
  • Take ownership to personally address and resolve customer concerns in a timely professional manner
  • Support new residents during move-in process. Assist with lease renewals, move-outs, and resident transfers
  • Contribute ideas for improving resident satisfaction to the Community Manager
  • Participate in monthly property renewal program with informative letters, friendly telephone calls, and/or other means of encouraging communication as needed to increase resident retention
  • Accept service requests from residents and route to service department for prompt processing Follow up to ensure the request has been completed and resident is satisfied
  • Physically inspect property when on the grounds, pick up litter, and report any service needs to the maintenance staff and Manager
  • Embody the Mill Creek mission, values and brand promise in all that he or she does
  • Champion and enforce the Mill Creek Brand Promise, Service Standards, and Manifesto
  • Address and complete all other duties as assigned


POSITION REQUIREMENTS:

  • Requires 2 years of progressive responsibility in on-site property management role, or related central office property management experience.
  • Champion the Mill Creek Brand Promise, Core Values, Service Standards and Manifesto.
  • High School Diploma or equivalent required; college degree preferred.
  • Previous leasing experience preferred.
  • Must have working knowledge of Microsoft Office Suite (Word, Excel, Outlook), plus hands-on experience with YARDI and Entrata.
  • Must have basic knowledge of Fair Housing laws and OSHA requirements.
  • Commitment to, and passion for, providing outstanding customer service.
  • Ability to perform basic arithmetic; such as, addition, subtraction, multiplication and division.
  • Strong communication skills (written and verbal).


About Modera Hollywood

Modera Hollywood consists of 248 homes with an average square footage of 861. The property, comprised of two lots along 1600 Highland Avenue and 1600 McCadden Place, is a pair of six-story buildings above 12,785 square feet of ground-floor retail space. First move-ins are anticipated for Winter 2020.

Mill Creek is an Equal Opportunity Employer

Are you ready to contribute to the success of Mill Creek Residential? If so, apply today and become part of an organization that believes in uncompromising integrity, celebrating successes, continuous improvement, and working hard, smart and together!

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