Job description

Job Posting Title Office Administrator

Job Description

JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK:

The Office Administrator is critical to our operational success by integrating people, place and technology. Act as a Cultural Ambassador, fostering a positive and inclusive work environment while coordinating key initiatives between our corporate headquarters and satellite offices. This role offers opportunities for professional development, including potential cross-training supporting other departments and training programs.

Minimum Qualifications Required

Education and Experience:

High school diploma or equivalent; and,
Three or more years of professional level work experience; or
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses And Certifications

Notary Public preferred (or willing to acquire)

Essential Job Functions

Provide administrative support to assigned team members in the Atlanta Office. Providing top-notch administrative support to our dynamic team.
Manage calendars, schedule meetings, and coordinate travel arrangements with precision.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming calls, emails, and other communications, directing inquiries to the appropriate personnel.
Maintain filing systems, both electronic and physical, ensuring information is organized and accessible.
Assist the Office Manager in the planning and execution of company events and meetings.
Act as reliable backup person for the Receptionist and Office Manager, ensuring seamless office operations.
Enforce office policies and procedures, contributing to a well-run and efficient workplace. Assist in onboarding new employees, including setting up workstations and providing orientation materials.
Act as a liaison between different departments, facilitating communication and collaboration.
Assist with special projects and initiatives as needed that drive innovation and efficiency across our offices.

Performs other related duties as assigned.

Knowledge, Skills, And Abilities

Knowledge of:

Facilities operation.
Administrative principles, concepts, practices, and procedures.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and all computer applications and hardware related to performance of the essential functions of the job.

Skill In

Preparing clear and concise reports, correspondence and other written materials.
Communicating orally and in writing with internal staff, the general public, and other departmental staff in order to give and receive information in a courteous manner.
Operating and maintaining all assigned equipment required to perform the essential functions of the job.
Excellent organizational, time management, and interpersonal skills
Ability to multitask and prioritize tasks effectively.
High level of discretion and confidentiality.

Required profile