Admin & Marketing Coordinator - Real Estate

Virtual Assistant – Commercial Real Estate Operations & Marketing
Full-Time | Remote | Eastern Time Hours

About the Role

Pavago's client is an active and growing commercial real estate investment company seeking a highly organised, resourceful, and tech-savvy Virtual Assistant. You will support various aspects of our business, including operations, marketing, investor relations, and deal sourcing.
This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. Experience in real estate, CRM systems, and digital marketing is a strong advantage.

Key Responsibilities

Deal Sourcing & Analysis

• Search for on-market commercial real estate deals and input them into the CRM with key information:
• Deal type, tenant type, lease type, lease term remaining, price, cap rate, CapEx, location, building size, contact information, and property link
• Notify the owner when promising opportunities arise
• Conduct initial property and market research, including demographics, crime stats, rent comps, and population trends
• Use tools such as CAPS ACS for data gathering
• Research tenant companies and markets, summarizing findings
• Prepare Letters of Intent (LOIs)
• Call local property managers for multifamily deals to gather rent insights, area feedback, and management quotes

CRM & File Management

• Maintain and update investor CRM systems
• Organize deal files and due diligence documentation in Google Drive
• Track the status of active and completed deals, updating records regularly

Marketing & Branding Support

• Draft and schedule social media content (Facebook, LinkedIn, Google My Business)
• Assist with monthly newsletters and email drip campaigns
• Prepare pitch decks and webinar presentations
• Manage and update bios, company websites, and LinkedIn profiles
• Post updates in relevant Facebook groups
• Draft and manage email campaigns to brokers
• Coordinate direct mail campaigns

Special Projects

• Research and summarise AI tools that can enhance operational efficiency
• Provide general administrative and marketing support as needed

Requirements

• Strong written and verbal communication skills in English
• Proficiency with Google Workspace (Docs, Sheets, Drive)
• Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs)
• High attention to detail and strong organizational abilities
• Self-motivated with the ability to work independently
• Availability to work full-time during Eastern Time (US) business hours
• Familiarity with commercial real estate is a major plus

What Makes You a Perfect Fit

• You’re proactive, analytical, and able to juggle multiple responsibilities with minimal oversight
• You bring a mix of operational excellence, marketing know-how, and tech fluency
• You’re excited to work in a growing company and play a key role in helping it scale
• You have prior experience supporting real estate professionals or investment firms
• You have working knowledge of tools such as Canva or PowerPoint, Mailchimp or ActiveCampaign, Zoom, Slack, and AI writing assistants like GPT

Interview Process

1. Application Submission
2. DISC Assessment
3. Zoom Interview with Pavago's Team
4. Final Zoom Interview with the US Company
5. Offer Letter & Onboarding

Apply Now

If you're excited about this opportunity and meet the requirements, we'd love to hear from you. Apply now to join a results-driven, fast-paced real estate team.