Offer summary

Qualifications:

2+ years of administrative experience, preferably in real estate or property management., Strong organizational and time-management skills are essential., Excellent communication and interpersonal abilities are required., Proficiency in Google Workspace, Microsoft Office, and familiarity with CRM and marketing platforms..

Key responsibilities:

Manage calendars, schedule appointments, and coordinate meetings for the real estate team.

Organize and maintain digital files and support CRM maintenance and client follow-ups.

Assist with light marketing tasks, including social media content management and email marketing campaigns.

Implement and improve business systems for workflow efficiency and track property listings.

Job description

This is a remote position.

Role Title: Administrative Specialist (with Light Marketing Duties)

Schedule: Full-time (40 hours/week)

Hours: Monday to Friday — Eastern Time (ET), 11:00 AM to 8:00 PM or 8:00 AM to 5:00 PM

Client Overview

Join a dynamic and steadily growing real estate practice with over 7 years of success in both residential and commercial property sales, including a budding development portfolio. Built on integrity, personalized service, and long-term client relationships, the business is expanding—and this is your opportunity to be part of it.

Role Summary

We are looking for a detail-oriented and proactive Administrative Specialist to support the day-to-day operations of a fast-paced real estate team. While this is primarily an administrative role, it also includes light marketing support such as managing social media content and assisting with branded materials. This is a great opportunity for someone who is highly organized, efficient, and eager to support a growing business.

Key Responsibilities:

Administrative Support
Manage calendars, schedule appointments, and coordinate meetings
Organize and maintain digital files and business documentation
Support CRM maintenance and client follow-ups (Brivity platform)
Track and update property listings and transaction progress
Handle basic financial data entry and reporting tasks (training provided)
Monitor communications and ensure prompt, professional responses
Implement and improve business systems for workflow efficiency
Light Marketing Support
Assist with posting and scheduling content on social media platforms
Create and update branded materials using Canva
Maintain online business profiles (e.g., Google Business)
Help execute email marketing campaigns using MailChimp
Provide basic support in updating website/blog content

Requirements:

2+ years of administrative experience (real estate or property management background is a plus)
Strong organizational and time-management skills
Excellent communication and interpersonal abilities
Proficient in Google Workspace, Microsoft Office, and online scheduling tools
Familiarity with CRM systems (e.g., Brivity) and basic marketing platforms (e.g., Canva, MailChimp)
Able to work independently and multitask in a remote setting
Must be available during Eastern Time (ET) hours
North American business experience preferred
Positive, professional attitude and willingness to learn