Job description

Position Type

Secretarial and Clerical/Clerk - Media

Date Posted

5/19/2025

Location

Multipurpose Building

Additional Information: Show/Hide

Job Title: Clerk - Media Wage/Hour Status: Nonexempt

Reports to: Director - Media Services Pay Grade: AS 4 - 220 Days

Dept./School: Library and Media Services Date Revised: May 16, 2025

Primary Purpose

To support a well-organized library media center that will support learning and instruction in a technologically rich environment and to support district and division business and record-keeping practices.

Qualifications

Education/Certification:

High School diploma or GED

Special Knowledge/Skills

Experience working in a library media environment preferred
Experience working with software applications
Knowledge of bibliographic format, preferred
Ability to prioritize work and meet deadlines

Major Responsibilities and Duties

Basic understanding of library systems - RDA, MARC and the Dewey Decimal System.
Assist with copy cataloguing tasks
Under the guidance of the professional cataloguer use the Internet to access and import MARC records from bibliographic data base sites.
Under the guidance of the professional cataloguer maintain accurate MARC records in system
Master the current library management system modules.
Follow established procedures for receiving and unpacking campus orders from vendors.
Follow established business office procedures.
Perform the appropriate level of processing required for each order so that all materials are shelf-ready when received by the campus or district department.
Pack, lift, and stack boxes onto flats in loading dock for distribution to campuses.
Maintain accurate record of all shipments (i.e. number of boxes, number of materials enclosed, the receiving campus, date of pick-up and name of person picking up the shipment)
Perform complete processing (retrieving MARC records, applying item bar codes, spine labels, attaching item bar codes to network database) on all books.
Acts as liaison to staff, vendors and accounts payable to technical services
Participate in inventory process for library materials

Supervisory Responsibilities

None

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; various audiovisual production equipment; digital cameras; barcode readers.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; prolonged keyboarding and use of mouse; occasional reaching

Lifting: Frequent moderate lifting and carrying (up to 40 pounds)

Environment: May work prolonged or irregular hours; Frequent driving a vehicle; Occasional climbing of stairs; Frequent long-term computer entry.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; Subject to extreme environmental conditions; Subject to numerous phone calls; Subject to frequent deadlines

Other: Follow district safety protocols and emergency procedures; Other duties as assigned

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Employee: ___________________________________________________________________

(Please Print)

Signature of Employee: ________________________________________________________

Date: ______________________________________________________________________

Reviewed by: Dr. Robin Stout Date: May 16, 2025

Approved by: Dr. Tamy Smalskas Date: May 16, 2025

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