Offer summary

Qualifications:

Proficient in Microsoft Office suite, Experience in managing multiple priorities and administrative coordination, Strong written and verbal communication skills, Detail-oriented with excellent follow-up skills..

Key responsibilities:

Manage the executive's calendar and prepare for meetings

Respond to emails and document requests on behalf of the executive

Organise digital files and maintain accurate records

Draft professional documents and correspond with clients and vendors.

Job description

This is a remote position.

A busy CEO in the audiovisual industry requires a proactive and experienced remote Executive Assistant who is able to work full-time EST hours - 11am to 7pm Monday to Friday with some flexibility.

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritise daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. We're looking for a candidate that is prioritising career growth and wants to be part of a dynamic fast-paced startup.

Responsibilities:

• Calendar management for executive

• Aid executive in preparing for meetings

• Respond to emails and document requests on behalf of the executive

• Keep digital files organised and up to date

• Type dictation

• Prepare travel arrangements, including hotel bookings and car rentals

• Bill payments

• Timekeeping for the executive

• Draft professional documents accurately and obtain necessary signatures

• Data input in the CRM system

• Scan documents and organise SharePoint files

• Purchase office and warehouse supplies

• Type formal documents and contracts; send items for signature through Adobe Sign

• Correspond with clients, vendors, and customers to obtain financial, tax, and logistical information

• Other responsibilities as assigned to support the Executive Team.

Requirements

Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organised, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Strong interpersonal and customer service skills
Ability to multitask
Detail-oriented and highly precise in work