Legal Operations Analyst

Join Helprise – one of the fastest growing outsourcing and consultancy firms providing the best talent, know-how and solutions for the execution of business processes. Be part of building an ecosystem that gives unique value to our customers, partners, candidates and employees. We are your career advocates – offering extraordinary opportunities to grow with us, by supporting top global brands in their development of business and technology services internationally.

YOU WILL

• Administer the e-billing system (SimpleLegal) – Maintain accurate matter and vendor data, and ensure smooth operation of billing processes.
• Act as the main point of contact for law firms – Handle billing-related inquiries and provide guidance on billing procedures and compliance.
• Review and approve legal invoices – Ensure accuracy, adherence to billing guidelines, and timely processing.
• Monitor compliance with billing policies – Track adherence to outside counsel guidelines and flag any inconsistencies.
• Prepare and analyze reports – Deliver insights on legal spend, budgeting trends, and outside counsel performance.
• Support budget forecasting and legal spend planning – Collaborate with legal and finance teams to align on cost tracking.
• Onboard new law firms to the billing platform – Facilitate setup and ensure firms understand system use and compliance standards.
• Manage the shared legal inbox and assist with operational tasks – Triage incoming messages and support day-to-day coordination.

Requirements

• Minimum 3 years of experience in legal operations, with a focus on e-billing and/or vendor management
• Hands-on experience with SimpleLegal or similar e-billing platforms
• Solid understanding of legal billing practices and outside counsel guidelines
• Strong analytical skills and attention to detail
• Excellent communication and stakeholder management skills
• Proficiency in data analysis tools (e.g., Excel, Tableau, etc.)

Benefits

• Flexible Work Arrangements: Offer adaptable schedules to maintain work-life balance.
• We work Remotely: Allow you to perform from any location.
• Contract Flexibility: Meet individual preferences with multiple contract models, including employment contract and B2B agreements.
• Sport Card Benefit: Encourage fitness and wellness with access to multiple sports facilities.
• Private medical care: Prioritize employee health with private world-class medical care.
• Life Insurance: Ensure financial security and preparedness for the future with a robust life insurance plan.
• Employee Referral Program: Recognize talent acquisition contributions with a rewarding referral program.