P1 - Executive Assistant at WeAssist.io

🚀 About the Client 🚀

🎨 Culture Branding Agency: 15+ years of experience helping small to mid-sized businesses become values-driven, story-powered brands.
🛠️ Strategic Solutions Provider: Offers brand strategy, organizational development, and activation programs that connect culture to customer experience.
🚀 Mission-Led Innovator: On a mission to align internal culture with external identity to build trust, spark engagement, and drive growth.
💡 Transparency Champions: A culture rooted in open communication, massive ownership, and a shared drive to create meaningful impact.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

➡️ Project Support & Coordination

➡️ Relationship Nurturing & Outreach

➡️ Email & Inbox Management

➡️ CRM Management & Lead Tracking

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Assistant?

Our client is looking for an Executive Assistant who can bring structure to their creative whirlwind—someone who can compartmentalize big ideas and turn them into focused, actionable steps. Think of it as becoming an extra “lobe” of their brain, helping organize thoughts, track priorities, and boost clarity and efficiency. They need a sharp, intuitive partner who can quickly grasp how they think, adapt to their workflow, and help optimize their time like a pro.

This isn’t just about scheduling and emails—it’s about stepping into a brainy partnership where your impact will be felt every day. 🚀

Qualifications:

• ✅ Consistently reliable and punctual, respecting and adhering to schedules and deadlines—this is absolutely non-negotiable.
• ✅ Exceptional English communication skills, both written and verbal, with the ability to articulate ideas clearly and bring clarity to complex information.

Responsibilities of the Executive Assistant:

Your responsibilities include:

• 📁 Project Support & Coordination
  • Serve as the Executive’s second set of eyes and ears—ensuring nothing slips through the cracks
  • Monitor key project components housed in Google Drive and flag items that require review or approval
  • Act as a liaison between the Executive and internal teams, including the Project Manager, to support alignment and accountability
  • Monitor ongoing projects by regularly checking in with the current Project Manager to ensure critical items are progressing and meeting expectations.
  • Organize and maintain project documentation within Google Drive, ensuring all client-related materials are accurately stored and easily accessible by project phase.
  • (Note: This role does not involve full project management — timelines, deliverables, and team ownership remain the responsibility of the Project Manager.)

• 💬 Relationship Nurturing & Outreach
  • Assist in building and maintaining a regular newsletter to stay engaged with the Executive’s network and re-engage former clients and leads
  • Repurpose existing content (e.g., LinkedIn posts) into newsletters—no original copywriting required
  • Maintain and cultivate key relationships across multiple platforms, including email, LinkedIn, referral networks, and strategic partnerships
    Proactively reach out to former clients, prospects, and contacts to keep the network active and engaged

• 📨 Email & Inbox Management
  • Monitor and prioritize the Executive’s inbox to ensure important messages are addressed efficiently.
  • Draft, respond to, and escalate communications as needed — maintaining tone and professionalism.

• 📊 CRM Management & Lead Tracking
  • Collaborate to design and implement an organized CRM system that captures key information currently stored informally, ensuring leads and contacts are trackable and manageable
  • Oversee data entry and maintenance of lead sources, interaction histories, company information, and communication reminders
  • Develop workflows, reminders, and campaign cadences to maximize lead follow-up and conversion

• 🌐 LinkedIn Engagement (Nice-to-Have)
  • Manage LinkedIn connections, messages, and interactions to support ongoing engagement efforts
  • Conduct targeted outreach to founders, new companies, and potential leads aligned with the client’s market focus
  • Assist in outreach related to lead magnets or content-driven engagement campaigns
    
    
• 📅 Calendar Management (Nice-to-Have)
  • Coordinate scheduling of meetings and appointments with efficiency and minimal disruption
  • Adjust and reschedule commitments as needed to optimize productivity
  • Implement time-blocking strategies to align the calendar with the client's priorities and energy patterns

🏡 Want to Know More About the Client?

Our client is a trailblazing culture branding agency that’s been transforming small to mid-sized businesses for over 15 years. With a passion for aligning internal culture with external brand identity, they help companies become unforgettable “culture brands” that win hearts inside and out. Their mission? To create workplaces where authenticity, storytelling, and purpose drive real business growth. From brand strategy to organizational development to cultural activation, their work has helped countless organizations thrive through meaningful transformation.

Their tight-knit remote team thrives on trust, autonomy, and bold creativity—because when the culture is strong, the brand speaks for itself. 🌟

Culture and Core Values:

This team is 100% remote, but incredibly connected—built on radical transparency, high trust, and a shared commitment to excellence. Everyone owns their outcomes, communicates openly, and embraces the freedom that comes with accountability.
Here’s what matters most to them:

• 💪Reliability: Be the rock—show up, follow through, and deliver consistently.
• ❤️Compassion: People first—lead with empathy, always.
• 💡 Deliberate Action: Move with purpose—every decision counts, make it count.

When culture is the product, the team has to live it—and they absolutely do. 💯

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 💻 Work from anywhere—this team is fully remote and loving it.
• 🕒 Own your schedule—flexibility and freedom come standard.
• 🚫 Zero micromanagement—just clear goals and real trust.
• 🧠 Partner with a visionary—help bring bold ideas to life.
• 🧭 Work with purpose—every task ties back to meaningful impact.
• 🤝 Radical transparency—speak up, stay informed, and grow.
• 💬 Say it like it is—open communication is not just encouraged, it’s expected.
• 🔄 No two days the same—get ready for variety, autonomy, and challenge.
• ✨ Be more than support—be a trusted collaborator and co-creator.
• ❤️ Compassion meets accountability—this team truly cares, but also gets things done.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist:

(Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics:

• Time
  • Full-time; CT Timezone 7:30am to 4:30pm
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • Must-have:
    • Google
    • Slack
    • WhatsApp
  • Nice-to-have:
    • CRM Software
      • HubSpot (Bonus)
    • LinkedIn
      
      
• Compensation
  • Fixed Rate $9,600 - $14,400/yr