Customer Support Specialist

Alphanumeric Systems is hiring a Customer Support Specialist for a seasonal role (5 month duration) to work within Commercial and Customer Engagement in the Life-Sciences Industry.

We can only hire candidates already based in The Philippines. If you are not a citizen you need to have a Temporary Residence Visa (valid for 1 year at least) or a Permanent Residence Visa. If you do not meet these requirements please do not apply.

Please apply with your resume in English.

Job Description:

This is a high-volume contact center and the ideal candidate must deliver an optimized customer service experience in a personalized manner to answer inquiries relating to US commercial, and general inquiry type questions.

The ideal candidate will be experienced in navigating the US commercial landscape and will be able to build relationships with direct customers and utilizing this relationship be able to maintain long-term commitments.

The role also includes being able to identify potential Adverse Events (AEs) and potential Product Quality Complaints (PQCs) for documentation and reporting

The Starting date for this role is June 16th.

Key Attributes and Responsibilities:

• Responds to US commercial inbound calls, chats, and emails from patients, healthcare providers, and vendors in a professional and empathetic manner
• Provides customer support to wholesalers and/or distributors who purchase client products: including ordering, logistics, contracted customers
• Answers general inquiries from Consumers and/ or Health Care Providers
• Works with third-party vendors to provide wholesale/distribution support to requesters
• Navigates and provides assistance navigating commercial tools and sites
• Works with various sites/content to ensure a Consumer or HCP receives prompt, complete, and professional customer service.
• Assists with temperature excursion inquiries and updates (ie. connection to the online tool, troubleshooting, temperature excursion origination)
• Identifies and reports potential Adverse Events (AEs) and Product Quality Complaints (PQCs)
• Responsible for documentation of case notes in the customer relationship management system (CRM)
• Contract support, liaison, and represents the face of client
• Potential for rotational shifts and after hours support

Required Skills/Abilities:

• Excellent interpersonal skills, ability to develop and maintain important relationships with key stakeholders whether it is call, chat or email.
• Strong listening skills with a clear sense of empathy for the caller that is being assisted.
• Demonstrated ability to communicate and distinguish different types of questions relating to commercial inquiries
• Willingness to learn to identify adverse events or product complaints and to be able to document and report them
• Ability to handle all channels of work: calls/chats or emails
• Demonstrated ability to problem-solve
• Dedicated team player that has a customer service approach and is solution-oriented
• Ability to learn and navigate new systems and technologies quickly

Position Summary:

• Achieve customer satisfaction through front-line contact with the client’s customers
• Ability to ensure attention to detail while balancing efficient communication through multiple channels of communication.
• Develop and maintain, using a life-long learning strategy, an in‐depth knowledge of the client's product line, pricing structures, and various channel operations strategies using the client’s available resources
• Responsible for accurate and timely processing of all service center-owned transactions including orders, claims, and returns to ensure compliance and cycle time goals are met. Responsible for the timely escalation of issues/transactions outside of designated remit while also identifying issues proactively

Education and/or Experience:

• BS/BA in Business, Supply Chain or related field preferred and/or 2 + years of experience
• Preference for individuals who have experience supporting US pharma/biotech call centers and/or US commercial setting, including but not limited to invoicing queries, tracking of shipments, return policies etc.
• Prior experience in customer support (ie. logistics, order to cash 3PL/Distributor coordination) is an asset
• Experience to be able to upsell and boost revenue is preferred
• Prior experience with vaccine products in a Pharma/Biotech call center preferred
• Previous contact center experience is an asset
• Strong proficiency with spoken and written English and Spanish, as well as excellent written and verbal communication skills
• A passion for customer service, strong telephone soft-skills and passion to excel.
• Must thrive working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful and efficient

Technical Skills:

• An individual who is systems-savvy
• Ability to navigate multiple databases simultaneously
• Ability to locate information in multiple locations via different systems
• Operating systems: Windows through current version
• Microsoft Office tools
• PC Hardware environment: Laptops, Desktop and Printers
• Contact center telephony, email, and chat tool - preferred
• Knowledge in using client relationship management system - preferred

Other Requirements:

• Ability to sit for long periods of time
• Basic computer and hardware proficiency to set up remote workstation
• Hardwired internet connection with minimum internet speeds of 15mbps upload and 15mbps download
• Must have a private and quiet office space free of interruption to conduct professional calls on behalf of a client.