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Executive Assistant

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Anywhere

Offer summary

Qualifications:

3+ years of experience in an executive support role with increasing responsibilities., Excellent organizational, interpersonal, communication, and team skills., Advanced-level proficiency in Google Suite., Ability to maintain confidentiality and work independently with minimal direction..

Key responsibilities:

  • Manage complex scheduling and calendar coordination for the Executive Leadership Team.
  • Oversee expense management and travel logistics for executives.
  • Prepare and organize materials for meetings, including agendas and slide decks.
  • Coordinate logistics for virtual and offsite events, ensuring smooth operations.

Big Health logo
Big Health SME https://www.bighealth.com/
51 - 200 Employees
See all jobs

Job description

Our Mission
At Big Health, our mission is to help millions back to good mental health by providing fully digital, non-drug options for the most common mental health conditions. Our digital therapeutics—SleepioRx for insomnia and DaylightRx for anxiety, both recently cleared by the FDA—provide treatment anytime, anywhere. Our digital program, Spark Direct, helps to reduce the impact of persistent depressive symptoms. 

In pursuit of our mission, we’ve pioneered the first at-scale digital therapeutic business model, in partnership with some of the most prominent global healthcare organizations, including leading Fortune 500 healthcare companies and Scotland’s NHS. Through product innovation, robust clinical evaluation, and a commitment to equity at scale, we are designing the next generation of medicine and the future of mental health care.

Our Vision
Over the next 5-10 years, we believe digital therapeutics (DTx) will transform the delivery of health care worldwide, providing access to safe and effective evidence-based treatments to billions. Big Health is in a prime position to take the lead in this transformation.

Big Health is a remote-first company, and this role can be based anywhere in the US. We encourage you to apply even if you don’t meet 100% of the job requirements. 

Join Us
We’re hiring a detail-obsessed, proactive Executive Assistant to support our Executive Leadership Team (ELT), including the CEO, CMO, and CPTO. This role is critical to helping our leaders stay organized, prioritized, and focused in a fast-moving environment. You’ll play a key role in keeping operations smooth behind the scenes, ensuring executive calendars, meetings, and travel are handled seamlessly.

The ideal candidate thrives in ambiguity, pivots quickly as priorities shift, and can operate independently without needing close supervision. This is a remote position, and we prefer candidates in the Eastern or Central time zones for better alignment with our leadership team.

Calendar Management
  • Manage complex scheduling and calendar coordination for the CEO, CMO, and CPTO, prioritizing based on business impact and urgency
  • Schedule meetings with the full Executive Leadership Team and highly cross-functional stakeholders
  • Respond to inquiries or refer them to the appropriate team member; act as a communications liaison with executives, as required

    • Administrative
  • Own all aspects of expense management for the CEO, CMO, and CPTO, including report processing, receipt tracking, and timely reimbursement coordination
  • Manage executives’ travel logistics for conferences and in-person meetings, both internal and external (CEO, CMO, CPTO) 

    • Meeting Preparation
  • Schedule, prepare, and organize important materials including agendas and slide decks for monthly All-Team meetings and Board meetings, and support facilitating monthly All-Team meetings
  • Manage logistics for meetings and events, which may include coordinating and sending meeting invitations and agendas, preparing meeting notes, following up on action items, booking meeting/event space, arranging IT resources, and coordinating catering

    • Event Coordination and Offsites
  • Lead logistics for virtual and offsite events, including venue selection, travel arrangements, and vendor coordination
  • Quarterly ELT meetings when applicable, in-person board meetings when applicable, company-wide offsites
  • Support coordination of securing accommodations, meals, activities, transportation, meeting spaces, etc.

    • General
  • Support various strategic initiatives and ad-hoc projects as needed
  • For select, to be named projects, coordinate with various cross-functional stakeholders to ensure smooth operations, effective communication, tracking and helping drive completion of key deliverables, following up on outstanding items, and overseeing overall performance of the organization
  • Maintain confidential information for the business and ELT and ensure information is handled appropriately
  • Prioritize work based on importance/urgency and in a manner that maintains high quality support for senior management and ELT

    • Required Skills and Experience
  • 3+ years of experience or equivalent in an executive support level capacity with increasing responsibilities
  • Thrives in fast-paced environments and can pivot quickly as priorities evolve
  • Proven ability to follow up and follow through on all projects
  • Excellent organizational, interpersonal, communication, and team skills
  • Able to observe and maintain the utmost confidentiality
  • Advanced-level Google Suite Proficiency
  • Demonstrated ability to work independently with minimal direction

    • Background and Life at Big Health
  • Backed by leading venture capital firms, Index Ventures, Octopus Ventures, and Kaiser Permanente Ventures
  • Big Health’s products are used by large multinational employers and major health plans to help improve sleep and mental health. To date, more than 12 million people across 60+ countries have access to Sleepio or Daylight
  • Surround yourself with the smartest, most enthusiastic, and most dedicated people you'll ever meet—people who listen well, learn from their mistakes, and when things go wrong, generously pull together to help each other out. Having a bigger heart and a small ego are central to our values
  • Enjoy benefits including a generous vacation policy, professional development fund, flexible working arrangements, and more
  • Competitive salary packages including stock options
    • We at Big Health are on a mission to bring millions back to good mental health, in order to do so, we need to reflect the diversity of those we intend to serve. We’re an equal opportunity employer dedicated to building a culturally and experientially diverse team that leads with empathy and respect. Additionally, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

    Required profile

    Experience

    Spoken language(s):
    English
    Check out the description to know which languages are mandatory.

    Hard Skills

    Calendar ManagementEvent SchedulingExpense Management

    Other Skills

    • Communication
    • Social Skills
    • Organizational Skills
    • Teamwork
    • Problem Solving
    Are you interested?

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