Offer summary

Qualifications:

Strong organizational skills to manage multiple projects simultaneously., Excellent written and verbal communication skills., Proficiency in Microsoft Excel for tracking and maintaining pricing databases., Detail-oriented with a strong focus on accuracy in pricing and documentation..

Key responsibilities:

Manage client communications from initial inquiry through project completion.

Handle financial administration including job costing and budget tracking.

Coordinate with suppliers and trades to gather pricing and maintain project schedules.

Provide weekly status updates to active clients.

Job description

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Responsibilities:

Manage client communications from initial inquiry through project completion, ensuring quick response times and consistent updates
Process and track supplier pricing requests, maintaining accurate records for quote preparation
Handle financial administration including job costing, budget tracking, and profitability analysis
Coordinate with suppliers and trades to gather pricing and maintain project schedules
Maintain comprehensive project documentation including work diaries, timesheets, and material records
Support quote preparation by ensuring current pricing and maintaining pricing databases
Implement and maintain project management systems for both small maintenance jobs and larger renovation projects
Provide weekly status updates to active clients
Assist in developing and maintaining quality control checklists for different project stages

Scopes:

Handle all client email communications with 24-hour response time
Manage projects ranging from $2,000 maintenance jobs to $700,000 renovations
Track and maintain records for 15-20% small jobs (sub $10k) and 80-85% larger renovation projects
Coordinate with multiple suppliers and trades for pricing and scheduling
Support documentation and compliance requirements for all active projects
Assist in maintaining financial records and job costing for all projects

Requirements

Strong organizational skills with ability to manage multiple projects simultaneously
Excellent written and verbal communication skills
Experience with project management software (training will be provided on Solo Assist)
Proficiency in Microsoft Excel for tracking and maintaining pricing databases
Detail-oriented with strong focus on accuracy in pricing and documentation
Ability to learn and adapt to new systems quickly
Construction industry experience preferred but not required
Strong problem-solving skills and ability to work independently
Professional demeanor when dealing with clients and suppliers