Offer summary

Qualifications:

Minimum of 3+ years of Executive Assistant experience., Proficiency in Xero and Microsoft Office Suite, especially PowerPoint and email management., Strong organizational and time management skills with a focus on process improvement., Experience working with Australian businesses and knowledge of the Australian tax system is essential..

Key responsibilities:

Perform daily data entry into cloud-based injury management software.

Manage and organize email communications and client interactions.

Create PowerPoint presentations and handle invoicing and financial reporting.

Support calendar management and suggest process improvements for operational efficiency.

Job description

This is a remote position.

Schedule: Monday to Friday, 1 PM to 5 PM (Perth, Australia - AWST)

Total Weekly Hours: 20 hours

Client Overview

Join a progressive workplace safety consultancy that helps businesses manage injuries and reduce risks. This firm works with insurance brokers and companies across Australia, offering modern, cloud-based safety solutions while maintaining a personal, boutique touch.

We’re looking for a proactive Executive Assistant to support business operations and work closely with the Principal Consultant. You’ll have the freedom to improve processes, manage daily tasks, and enhance client communication, making a real impact in a fast-growing environment.

Key Responsibilities:

Perform daily data entry into cloud-based injury management software (1–2 hours daily).
Manage and organize email communications.
Create and design PowerPoint presentations.
Handle invoicing, bookkeeping, and financial reporting using Xero.
Conduct monthly cash flow projections and profit & loss analysis.
Manage LinkedIn and Facebook business pages.
Assist with managing a simple CRM system or tracking clients via spreadsheets.
Provide light customer service and support client communications.
Manage calendar and optimize schedule structure.
Support purchase order management and administrative tasks for both injury management and landscaping businesses.
Complete end-of-day filing and organizational tasks.
Suggest and implement process improvements and operational efficiencies.

Requirements:

Minimum of 3+ years of Executive Assistant experience.
Proven experience working with Australian businesses (knowledge of the Australian tax system and business compliance is essential).
Proficiency in Xero and Microsoft Office Suite (Outlook, Excel, Word).
Strong skills in PowerPoint and email management.
Experience with cloud-based systems and CRM/spreadsheet management.
Excellent organizational and time management skills.
Demonstrated initiative and ability to work independently.
Professional written and verbal communication skills.
Experience in business optimization and process improvement.