Offer summary

Qualifications:

1–2 years of experience as an Executive Assistant, preferably in a marketing or agency setting., Strong communication skills and confidence in client-facing roles., Familiarity with project management tools like Asana, ClickUp, or Trello., Ability to stay organized under pressure and manage multiple priorities..

Key responsibilities:

Manage email inboxes, calendars, and meeting coordination for two executives.

Support administrative tasks related to social media, email campaigns, and website projects.

Coordinate travel logistics and prepare necessary documentation.

Act as a liaison between internal departments and external agency contacts.

Job description

About Proppel

We connect LATAM talent with remote work opportunities in the most exciting companies worldwide.

If you're looking for the opportunity to develop your skills and work with some of the best and most exciting companies around the world, Proppel can help.

Our headquarters are in London, UK, and we're looking for top-tier talent in LATAM to support our clients.

What we're looking for

Our US client, a company that provides Client Account Management services for digital marketing agencies, is seeking an Executive Assistant to support two agency leaders across calendar management, communications, and marketing-related admin tasks. This role is essential for keeping daily operations organized and responsive while ensuring each agency leader can focus on high-impact work. The Executive Assistant will work closely with internal managers and agency clients, playing a key part in keeping things running smoothly behind the scenes.

Responsibilities

Manage email inboxes, calendars, and meeting coordination for two executives.
Support admin tasks linked to social media, email campaigns, and website projects.
Coordinate travel logistics and prepare supporting documentation when needed.
Act as a liaison between internal departments and external agency contacts.
Track and organize task updates across project management tools.

Requirements

1–2 years of experience as an Executive Assistant, preferably in a marketing or agency setting.
Prior experience working with US-based companies.
Strong communication skills and confidence handling client-facing responsibilities.
Comfortable working across multiple personalities, priorities, and time zones.

Nice to have

Familiarity with tools like Asana, ClickUp, Trello, Basecamp, or GoHighLevel (at least two required).
Exposure to Canva, WordPress, Squarespace, or Shopify.
Ability to stay organized under pressure and set clear, realistic expectations.

Benefits

USD Salary
100% Remote Work
Two weeks of Paid Time Off + US Holidays

Disclaimers

You are applying to work with an international company. Make sure your CV is in English, otherwise your application can't be considered.

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