Job Summary
The Senior Business Assistant in the Capital Projects Financial Operation Unit is responsible for managing payments to capital vendors, overseeing work orders related to capital projects, and reconciling invoice and procurement discrepancies. This role involves improving payment controls and guidelines, maintaining project and financial records in SAP, and ensuring all project creations and updates align with appropriate projects in PPM. Additionally, the Senior Business Assistant serves as the lead system tester for capital projects, conducts monthly financial record reviews to verify successful audits and closures, and provides solutions for any identified issues. This position also serves as a backup to the Business Assistant and Procurement Specialist as needed.
This position is fully remote.
What We're Looking For:
Education and Experience
Qualified candidates will need:
- High school diploma/GED
- 4+ years’ experience of account clerk, bookkeeping, business or related experience
- Experience with procurement.
Skills needed:
- Ability to identify problems, analyze information and implement solutions
- Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion
- Strong organizational and time management skills with emphasis on accuracy and attention to detail.
- Ability to influence and build work relationships among a diverse workforce at all levels
- Must be extremely flexible and adaptable to constantly varying work environments and with limited daily supervision
- Ability to analyze, interpret and implement policies and procedures
- Proficient with personal computer and related software (Microsoft Excel, Outlook, database, internet, etc.)
- Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
- Must possess a learning orientation to changing technology
- Demonstrated oral and written communication skills
What is helpful:
- Two years of University business office experience strongly desired
- SAP, SuccessFactors, and billing/collections experience
- Knowledge of and skills in using SAP, Ariba, PPM, and Success Factors
Additional Information:
- Purdue University will not sponsor employment authorization for this position
- A background check will be required for employment in this position
- FLSA: Non-exempt (Eligible For Overtime)
- Retirement Eligibility: Non-exempt Defined Contribution Plan
- Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
- Purdue University is an EOE employer
Career Stream
- Administrative and Operational Support 3
- Pay Band: S045
- Job Code: 20002335
