US Accounts Payable (Netsuite)

Location: Remote, MST Time Zone
Job Type: Full Time
Reports To: Controller/CFO

Position Overview:

We are seeking a detail-oriented and proactive Accounting Clerk to manage the daily operations of our Accounts Payable (AP) function. This role will be primarily responsible for processing vendor invoices and payments, maintaining accurate records, and managing AP communications. Over time, this position will also take on additional responsibilities in Accounts Receivable (AR) and month-end close processes as familiarity with systems and procedures increases.

Key Responsibilities:

• Process vendor invoices and associated payments using Ramp and NetSuite

• Follow established process documentation to ensure compliance and accuracy

• Update the payment schedule on a weekly basis and schedule out payments accordingly

• Perform regular vendor reconciliations to ensure accuracy in records

• Monitor and manage the AP email inbox, ensuring timely responses and organization

• Address and resolve vendor inquiries professionally and promptly

• Maintain organized and complete documentation for all AP transactions

• Support the preparation of financial reports related to AP as needed

• Collaborate with the accounting team to improve AP processes and documentation

• As knowledge of systems and workflows grows, assist with Accounts Receivable tasks and support month-end close procedures as needed

• Assist finance and accounting staff with other clerical and administrative duties as needed

Qualifications:

• 1-3 years of accounting or bookkeeping experience, preferably with a focus on Accounts Payable

• Familiarity with accounting systems such as NetSuite and Ramp (or willingness to learn)

• Strong attention to detail and excellent organizational skills

• Ability to manage time effectively and meet deadlines

• Professional communication skills for interacting with vendors and internal stakeholders

• Basic understanding of GAAP and accounting principles

• Eagerness to learn and take on additional accounting functions over time

Preferred Qualifications:

• Experience with US, Poland, and UK accounting practices, including familiarity with local tax/VAT and invoicing standards highly preferred

• Experience with vendor reconciliation and AP workflow automation

• Exposure to Accounts Receivable or month-end close processes

Additional Requirements:

• Work Hours: Must be available to work at least [4+] hours overlapping with the U.S. MST business hours to ensure real-time communication and collaboration with the team.

• Availability for Meetings: Must be able to attend regular virtual check-ins and team meetings via Zoom, Google Meet, Teams, or a similar platform.

• Remote Setup: This is a fully remote position.

  • Candidates must have: 

    A reliable high-speed internet connection, a quiet, professional workspace and access to a computer with a camera and microphone for video calls

• Communication: Strong written and spoken English skills are required, with the ability to participate in video meetings, respond promptly to emails, and follow written instructions accurately.
• Security & Confidentiality: Must follow company data security policies, including secure handling of financial records and use of approved systems and logins only.