Offer summary

Qualifications:

Minimum of three years of experience as an executive assistant or in a similar role., Exceptional attention to detail and organizational skills are essential., Outstanding written and verbal communication proficiency is required., Proficiency in MS Office Suite and knowledge of social media management tools is preferred..

Key responsibilities:

Assist with daily calendar management, task scheduling, and email correspondence.

Coordinate travel arrangements and conduct online research as directed.

Manage personal documents and handle sensitive information with discretion.

Provide regular updates to senior management and assist with occasional business tasks.

Job description

This is a remote position.

Schedule:

24 hours per week
Saturday to Thursday; 1PM to 5PM Saudi Arabia (4 hours per day)

Client Overview

This dynamic client is a team of serial entrepreneurs operating multiple exciting ventures spanning eCommerce, events, entertainment, and more. With their innovative spirit and diverse business interests, they are seeking top talent to support their growing enterprises. This is an opportunity to work with passionate leaders disrupting various industries.

Job Description

As an Executive Assistant, you will provide high-level support to a team of visionary entrepreneurs. In this multifaceted role, you will have the chance to showcase your talents across a range of thriving businesses. With your exceptional organizational and communication abilities, you will directly assist the leadership in managing their companies’ day-to-day operations, ensuring seamless execution of their ambitious visions.

Responsibilities

Assist with daily calendar management, task scheduling, and email correspondence

Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation
Conduct online research on various topics as directed and provide concise summaries

Assist in Social Media management and content creation

Handle sensitive personal information with discretion and ensure data protection
Manage and organize personal documents and calendar ensuring utmost confidentiality
Handle online errands, including shopping, bill payments, and reservations
Assist in planning and organizing personal events or family gatherings

Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.

Liaise with other staff members, vendors, and service providers to ensure seamless operations
Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries
Assist with occasional business tasks, ensuring they align with the client’s objectives

Handle office administrative tasks as directed and as necessary

Provide daily or weekly reports on completed tasks and upcoming schedules
Receive and process minutes of meetings, ensuring accurate minute-logging, note compilation, and action point tracking

Requirements

Exceptional attention to detail and organizational capabilities

Discretion and confidentiality are paramount

Outstanding written and verbal communication proficiency.

A minimum of three years of experience in an executive assistant role

Proven experience as a personal assistant or in a similar role
Proficiency in MS Office Suite, especially Excel, Powerpoint and Outlook.

Ability to adapt and thrive in a fast-paced environment

Ability to adapt to changing priorities and multitask effectively
Social Media management and content creation (Canva) knowledge is preferred (Linkedin, Instagram, X/Twitter, Telegram, Whatsapp)
Technical proficiency, comfortable in adapting to online tools and technologies
A proactive approach to tasks, with the ability to work independently