Senior Exec Administrative Assistant

Date Posted:

2025-05-02

Country:

United States of America

Location:

UT55: Corp - Minnesota Remote Location, Remote City, MN, 55101 USA

Position Role Type:

Remote

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

RTX Enterprise Infrastructure Services seeks an Executive Administrative Assistant to support all facets of the daily business for multiple executives.

What You Will do:

• Manage the executives' calendars, schedule all internal and external meetings, and setup video and audio conferencing when required
• Represent executives to other senior officials both within and outside the organization in a positive and professional manner
• Maintain an overall awareness of the executives' business activities, anticipate the needs that are associated with each meeting / event, and preempt the needs of other parties involved in the executive's meetings
• Project management to include but not limited to compiling special reports, presentations, and organization charts
• Prepare executives for daily calendar and activities including prioritization of meetings, advising on potential calendar/ event/ corporate issues, and preparing all necessary documents and meeting materials
• Plan, coordinate and execute in person group events
• Answer incoming phone calls; determine purpose of callers and ‘gate keep’ for executives as necessary
• Protect operations by keeping information confidential and routed only to appropriate areas
• Support visitor requests for meetings as required
• Coordinate travel arrangements point-to-point and associated logistics
• Prepare, process, review, and submit expense reports with timely submission

Qualifications You Must Have:

• This role typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years of relevant experience. In lieu of education or 8 years of relevant work experience may be considered
• Minimum 6 years prior experience supporting executive leaders
• At least 5 years of experience with Microsoft Office suite including M365, Outlook, Word, PowerPoint, Excel
• U.S. citizenship is required, as only U.S. citizens are authorized to access the financial management system due to government contractual requirements
• Location- REMOTE: This position is currently designated as remote. However, the successful candidate will be required to work from one of the 50 U.S. states (excluding U.S. Territories). Employees who are working in Remote roles will work primarily offsite (from home).  An employee may be expected to travel to the site location as needed

Qualifications We Prefer:

• Strong oral and written communication
• Effective time management
• Detail oriented and anticipates needs of leadership team
• Ability to shift demands according to business needs

What We Offer: Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.

The salary range for this role is 56,000 USD - 112,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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