Offer summary

Qualifications:

Minimum of 5+ years of experience as an Executive Assistant supporting multiple remote leaders., Excellent time management skills and attention to detail., Proficient in Google Workspace, Slack, and Zoom, with experience in building presentations in Google Slides., Strong communication, planning, organizational, and analytical skills..

Key responsibilities:

Manage calendars and maximize time effectiveness for executives.

Drive special projects and events, including team offsites.

Act as a liaison between executives and the onsite operations team to ensure alignment on priorities.

Assist with travel planning and maintain organized communication routines.

Job description

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

Job Duties & Responsibilities

The Executive Assistant will join Okta Research & Development (ORD) and support two VP’s of Design and Research and Product Acceleration, with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business's success and we are looking for someone who has experience working cross-functionally with partners throughout the organization.

Responsibilities include:

Manage calendars from a daily, weekly, and monthly perspective to maximize time effectiveness, and support our executives and their organizations to be successful.
Complete all executive expenses in a timely and complete way.
Drive special projects and events, including team offsites.
Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes, and following up on action items.
Manage recurring communication routines to ensure teams stay aligned and engaged.
Act as a liaison between the executive and the onsite operations team to ensure alignment on timelines, deliverables, and priorities.
Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
Identify opportunities to improve the ways that teams are working.
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness.
Assist with travel planning and coordination, as well as special events.
Assist with organization communications to help ensure clarity and alignment.
Handle confidential information discreetly.

Your qualifications and experience:

A minimum of 5+ years of work experience as an Executive Assistant supporting multiple remote leaders
Excellent time management skills and attention to detail
Experience with building presentations in Google slides
Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)
Proven ability to interact with senior team members, vendors, and department leaders
Ability to be flexible in response to changing priorities and needs
Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack, and Zoom

Ability to work on multiple projects, lead priorities, and accurately set expectations
Strong communication, planning, organizational, and analytical skills
Excellent verbal and written communication skills
Willingness to learn or gain experience in the following areas is a bonus

Experience in running reports and exporting data into Google Sheets
Experience in project management

What you’ll need to be successful:

Adaptable – has demonstrated flexibility in the face of change
Organized – has good time, space, and task management skills
Proactive – has the ability to foresee problems and prevent them by taking action

#LI-MK1

#LI-Remote

What you can look forward to as a Full-Time Okta employee!

Amazing Benefits
Making Social Impact
Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.

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