Executive Assistant - Fintech & Nonprofit Sectors (ZR_22667_JOB)

This is a remote position.

Work Schedule: Flex hours up to 28 hours per week, Georgia time. Most requests will be made between 8 am and 6 pm EST

Client Overview

Join an innovative consultancy providing fractional C-suite leadership to cutting-edge financial technology and impactful nonprofit organizations. This dynamic firm bridges the gap between high-stakes corporate environments and mission-driven initiatives, offering unique exposure to diverse business landscapes. Working directly with a seasoned Chief Marketing Officer, you’ll be integral to supporting strategic initiatives that span from advanced financial compliance technology to inspiring community events.

Job Description

Step into a multifaceted role supporting a senior marketing executive who leads transformative initiatives across the financial technology and nonprofit sectors. This position offers a unique opportunity to work with cutting-edge AI tools while managing sensitive business operations for industry-leading organizations. You’ll coordinate high-profile events, manage complex calendar systems, and support strategic initiatives that make a real difference in both the corporate and community spheres. This role provides exceptional exposure to diverse business environments while offering the flexibility of remote work and the opportunity to grow your professional skillset.

Responsibilities

• Manage Executive Calendar and Communications
  

  • Coordinate complex scheduling across multiple calendar platforms
    
  • Synchronize activities between universal Google Calendar and client-specific Outlook systems
    
  • Handle meeting coordination with high-level stakeholders
    
  • Prepare comprehensive meeting briefs and follow-up documentation
    
    

• Drive Event Management Success
  

  • Lead venue research and quotation processes for high-profile events
    
  • Coordinate with presenters and stakeholders
    
  • Manage timelines and action items
    
  • Support virtual and in-person event logistics
    
  • Track and follow up on deliverables from various contributors
    
    

• Leverage Advanced Technology
  

  • Utilize AI tools including ChatGPT and Google Notebook LM for research
    
  • Apply prompt engineering skills for efficient information gathering
    
  • Manage multiple email systems and digital platforms
    
  • Maintain secure document management systems
    
    

• Handle Administrative Operations
  

  • Process and organize expense documentation
    
  • Maintain accurate database records for volunteers and donors
    
  • Manage contact lists and communication databases
    
  • Support document organization with strict attention to privacy requirements
    
    

Requirements

• Professional Experience
  

  • 2+ years of executive assistant experience
    
  • Demonstrated calendar management expertise
    
  • Track record of handling confidential information
    
  • Experience with event coordination preferred
    
    

• Technical Proficiency
  

  • Advanced skills in Microsoft 365 and Google Workspace
    
  • Familiarity with AI tools and prompt engineering
    
  • Comfort with learning new software platforms
    
  • Experience with virtual collaboration tools
    
    

• Essential Qualities
  

  • Outstanding English communication skills
    
  • Strong initiative and proactive problem-solving ability
    
  • Excellent attention to detail and organizational skills
    
  • Ability to work independently and manage priorities
    
  • Comfort with direct communication styles
    
  • Understanding of data privacy and security protocols
    
    

• Additional Requirements
  

  • Reliable internet connection
    
  • Quiet, professional home office setup
    
  • Ability to maintain strict confidentiality
    
  • Flexibility to adjust hours based on project needs
    
  • Commitment to maintaining security compliance standards