Offer summary

Qualifications:

Proficiency in Microsoft Office suite and Google Workspace., Experience with CRM systems, especially Hubspot, or ability to learn quickly., Strong digital literacy and attention to detail., Excellent written communication skills in English..

Key responsabilities:

Process and manage compliance-related communications, handling 40-80 daily emails.

Serve as a liaison between the company and clients using Hubspot CRM.

Execute document management workflows across compliance platforms like ISNetworld and Avetta.

Coordinate the collection and processing of critical compliance documentation.

Job description

This is a remote position.

Role Name: Administrative Support Specialist

Schedule:

Mountain Standard Timezone up to 20 hours a week, generally 4 hours a day within 8am-5pm

Client Timezone: Calgary, Alberta (MDT/MST)

Job Overview

Take on an integral role in a dynamic compliance management environment where your organizational skills will directly impact workplace safety across multiple industries. You'll work with modern digital platforms and cutting-edge tools to manage vital documentation, facilitate client communications, and ensure seamless compliance processes. This position offers the perfect blend of administrative expertise and technological proficiency, allowing you to develop your skills while making a meaningful contribution to workplace safety standards.

Responsibilities

Process and manage a high volume of compliance-related communications, handling 40-80 daily automated emails with precision and attention to detail
Serve as a key liaison between the company and clients through Hubspot CRM, maintaining professional and efficient communication channels
Execute document management workflows across multiple industry-leading compliance platforms including ISNetworld, Avetta, and ComplyWorks
Coordinate the collection, verification, and processing of critical compliance documentation, including insurance certificates and safety records
Maintain accurate digital filing systems and ensure proper documentation organization across multiple platforms
Support client compliance maintenance through proactive document tracking and timely updates
Collaborate with team members to streamline administrative processes and enhance operational efficiency

Requirements

Demonstrated proficiency in modern business tools including Microsoft Office suite and Google Workspace
Experience with CRM systems, particularly Hubspot, or ability to quickly learn new platforms
Strong digital literacy with the capability to adapt to various online compliance platforms
Exceptional attention to detail and organizational skills
Professional written communication abilities in English
Self-motivated with excellent time management and multi-tasking capabilities
Experience in handling confidential information with discretion
Reliable internet connection and quiet work environment
Comfort with remote work environment and virtual communication tools

Independent Contractor Perks

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Required profile