Offer summary

Qualifications:

Degree qualified with a minimum of 2 years of Executive Assistant experience., Strong communication skills, both verbal and written, are essential., Experience in social media engagement, content creation, and database management is required., Proficient in Microsoft Office and various software including CRM and HubSpot..

Key responsabilities:

Serve as the central point of contact for communications to the Managing Partner.

Manage multiple calendars, emails, calls, and meetings while ensuring quality assurance.

Create and manage content across various social media platforms and engage with the audience.

Assist in preparing financial reports and drafting legal documents using client templates.

Job description

This is a remote position.

Philippine-Based Filipino Applicants.

IMPORTANT: Strong communication skills, Marketing, and Content Creation experience are required for this role.

An amazing opportunity to work with a leading Australian Business Services Company as an experienced, vibrant, and highly motivated Executive Assistant.

Reporting to the Director and working with direction from the team you will be a self-starting, highly organised, and experienced Executive Assistant.

Candidates must have an incredible eye for detail, and understand the importance of quality assurance within their role. Additionally, candidates should have some experience in social media management across various social media platforms, and appointment setting, and marketing.

Responsibilities:

Administration & Support

You will be responsible for the following:

Serve as the central point of contact for communications to the Managing Partner
CRM management and data entry management
Manage multiple calendars, emails, calls, and meetings
Client concierge and telephone point of service
Collection of databases on the website
Updating File notes
Proposal and Document preparation from templates
Process and prepare financial and business forms
Assist in creating financial reports on a regular basis
Encode and update matter details in the client’s file management system
Draft various legal and compliance documents using client templates
Draft various emails and letters using client templates
Update terms and conditions of contracts
Other General administrative duties

SOCIAL-MEDIA

Create, develop, and deliver content
Multi-platform social media management engagement
Re-purpose content for various social media platforms
Moderate all social media platform comments and POD engagement
Content creation support and design
Blog/content writing
Email marketing

Requirements

Degree qualified (+)
Minimum of 2 years of Executive Assistant experience
Excellent communication skills, both verbal and written
Proactive, results-driven, and efficient
Highly organised and process-oriented
Experience in data entry, document creation, and general admin within a related industry (+)

Microsoft Office (Word, Excel, and PowerPoint)

Experience in using various software including:

CRM, softphone, HubSpot

Strong task and time management skills
Excellent customer service skills
Great attention to detail
Experience in social media engagement, content creation, and database management

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)

• Use of time tracking software during work hours

• Active participation in team and client calls with your camera ON

• Consistent availability and responsiveness throughout your shift

• Treating this as a long-term, full-time job—not a side gig or freelance task

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.