Offer summary

Qualifications:

Exceptional written and verbal communication skills in English., Proficiency in Google Workspace and strong computer literacy., Demonstrated experience in managing complex schedules and prioritizing tasks effectively., Bachelor’s degree preferred, but relevant experience is also considered..

Key responsabilities:

Manage and organize the CEO’s email inbox and draft professional correspondence.

Coordinate and maintain executive calendars, scheduling meetings and appointments.

Assist with basic CRM management and support customer relationship efforts.

Act as a liaison between the CEO and stakeholders, ensuring clear communication.

Job description

This is a remote position.

Schedule:

Part-time; 12 PM to 4 PM, Boston, MA, USA, EST;(1:00 AM to 5:00 AM PHT) Monday to Friday

Client Overview

Join a dynamic and innovative SaaS company at the forefront of the ed-tech industry. Our client is revolutionizing higher education enrollment through a cutting-edge peer-to-peer platform that connects prospective students with current students at US institutions. This tool empowers admissions teams to boost enrollment by providing authentic, student-driven insights into the college experience. As a growing company with a mission to transform the higher education landscape, we offer an exciting opportunity to be part of a team where your contributions will have a direct impact on shaping the future of education.

Job Description

We’re seeking a detail-oriented and proactive Admin Assistant to provide crucial support to our CEO and leadership team. In this role, you’ll be the backbone of our operations, ensuring smooth communication, efficient scheduling, and seamless execution of various administrative tasks. You’ll have the opportunity to work in a fast-paced, entrepreneurial environment where your organizational skills and ability to multitask will directly contribute to the company’s growth and success. This position offers a unique blend of responsibility and flexibility, allowing you to make a significant impact while working remotely on a part-time basis. If you’re looking to be an integral part of an innovative ed-tech company and help shape the future of higher education, this role is for you.

Responsibilities

Manage and organize the CEO’s email inbox, drafting and sending professional correspondence on their behalf
Coordinate and maintain executive calendars, scheduling meetings and appointments with precision
Conduct research and assist in coordinating thoughtful customer gift-sending initiatives to enhance client relationships
Handle a diverse range of administrative tasks, adapting to the dynamic needs of a growing startup
Assist with basic CRM management, potentially using HubSpot, to support customer relationship efforts
Organize and prepare materials for meetings, presentations, and other important events
Act as a liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication
Contribute to the improvement of administrative processes and procedures to enhance overall efficiency
Basic social media posting

Requirements

Exceptional written and verbal communication skills in English, with the ability to draft professional emails and correspondence
Proficiency in Google Workspace, particularly Gmail, and strong overall computer literacy
Demonstrated experience in managing complex schedules and prioritizing tasks effectively
Self-motivated with the ability to work independently and proactively in a remote setting
Strong attention to detail and commitment to delivering high-quality work
Ability to maintain confidentiality and exercise discretion when handling sensitive information
Familiarity with CRM systems, preferably HubSpot (desirable but not mandatory)
Flexibility to align work hours with Eastern Time Zone, typically from late morning to mid-afternoon
Previous experience in a startup or fast-paced environment is a plus
Bachelor’s degree preferred, but not required for candidates with relevant experience