Offer summary

Qualifications:

Familiarity with Canadian real estate terminology, laws, and processes., Exceptional organizational skills and ability to multitask in a remote environment., Strong written and verbal communication skills for client and team interactions., Proficiency in real estate software, CRM systems, and digital communication tools..

Key responsabilities:

Handle daily administrative tasks including scheduling appointments and managing emails.

Proactively call leads and schedule meetings for real estate agents.

Serve as the first point of contact for client inquiries and provide professional responses.

Assist with posting and updating property listings on Canadian real estate platforms.

Job description

This is a remote position.

Job Overview:

Are you an organizational guru with a passion for real estate? We’re looking for a Real Estate Virtual Assistant (VA) specializing in the Canadian real estate market to efficiently support our team remotely. If you excel at managing details, handling administrative tasks, booking appointments, and providing top-notch customer service—all while working virtually—this role is perfect for you!

Key Responsibilities:

Administrative Support: Handle daily administrative tasks such as scheduling appointments, managing emails, updating listings, and maintaining client databases to ensure the real estate team operates smoothly.
Appointment Setting: Proactively call leads, qualify potential clients, and schedule meetings for real estate agents, ensuring a steady flow of appointments.
Client Communication: Serve as the first point of contact for client inquiries, providing prompt and professional responses and routing messages to the appropriate team member.
Listing Management: Assist with posting and updating property listings on various Canadian real estate platforms and websites to ensure accuracy and attractiveness to potential buyers.
Document Preparation & Admin Work: Prepare, format, and edit documents, including contracts, leases, and closing statements, ensuring accuracy and compliance with Canadian real estate regulations.
Market Research: Research property listings, market trends, and comparable sales within Canada to support the team’s marketing and sales efforts.
Social Media Assistance: Create, schedule, and manage social media posts for property listings and real estate services to enhance online presence and engagement.
Transaction Coordination: Assist with coordinating property transactions from the initial contract to closing, ensuring all necessary documentation is completed and all parties are informed of the process.

Who You Are:

Real Estate Knowledge: Familiarity with Canadian real estate terminology, laws, and processes is highly beneficial for handling industry-specific tasks effectively.
Highly Organized: Exceptional organizational skills with the ability to multitask and prioritize effectively in a remote environment.
Detail-Oriented: Accuracy is key—you ensure all information, documents, and listings are correct and up to date.
Excellent Communicator: Strong written and verbal communication skills, crucial for interacting with clients and team members.
Tech-Savvy: Proficient in real estate software, CRM systems, and digital communication tools to enhance productivity.
Proactive: You anticipate the team's and clients' needs, addressing potential issues before they arise.
Adaptable: Ability to adjust to new tasks, changing priorities, and work independently with minimal supervision