Talent Acquisitions Department Head

About Scale Virtually

Scale Virtually is a business consulting and process optimization firm that helps companies scale smarter. We specialize in gap analysis, workflow automation, and virtual staffing, transforming businesses by building world-class systems and placing the right talent in the right roles.

At Scale Virtually, hiring isn’t just a functionit’s the foundation of everything we do. Our success depends on identifying top-tier talent, matching them to the right opportunities, and ensuring they’re positioned for long-term success. A business can only scale effectively when it has the right people executing the right processes within an efficient timelineand that’s where our Talent Acquisition team comes in.

We don’t just fill roleswe engineer high-performance teams that drive exponential business growth.

The Role
We’re looking for a high-impact Talent Acquisition Department Headnot just a recruiter or a people manager, but a driver who takes ownership, executes aggressively, and ensures we have the right people in the right seats.

If you thrive in a fast-paced, high-accountability environment, can solve complex hiring pipeline issues, and know how to build and lead a performance-driven Talent Acquisitions team, this role is for you.

What You’ll Do

Own and Execute TA Strategy

• Design, optimize, and drive an aggressive talent acquisition strategy that meets the hiring needs of Scale Virtually.
• Overhaul and own the end-to-end recruitment funnel from sourcing to onboarding.
• Establish clear KPIs for hiring speed, quality, and pipeline efficiency, and hold the team accountable to those metrics.
• Implement data-driven recruiting strategies that increase placements, decrease time-to-hire, and ensure long-term retention.

Build, Lead, and Optimize the TA Team

• Audit who we have, identify gaps, and restructure the team if necessary.

• Hire, train, and develop top-tier TA specialists who can execute at scale.

• Create a high-performance culture that rewards execution, speed, and quality over activity.

Fix the Process, Fix the Results

• Identify and eliminate bottlenecks in the hiring process.

• Implement the right ATS and tech stack to support hiring at scale (without overcomplicating workflows).

• Work cross-functionally with HR, Training, and Operations to ensure seamless onboarding and retention.

Be the Talent Acquisition Enforcer

• Own TA’s alignment with business objectives hiring needs must match business growth.
• Push back on inefficiencies if something isn’t working, change it.
• Provide high-visibility reporting on recruitment performance, hiring trends, and challenges.

Why Join Scale Virtually?

• Impact You’ll be in a high-visibility, high-impact role where your decisions directly affect business growth.
• Growth Be part of a company that is scaling fast and values leaders who execute.
• Autonomy & Ownership No micromanagement here. We need a driver who thrives on results, not just effort.

Remote Flexibility Work with a global team in a remote-first environment.

Who You Are:

• A Driver & Enforcer you take ownership, execute aggressively, and push for results.

• A strategic leader who can build scalable, high-performance talent acquisition operations.

• Highly analytical, using data-driven insights to improve recruitment efficiency.
• A problem solver, who challenges inefficiencies and implements smarter hiring processes.

• Process-obsessed always optimizing hiring speed, quality, and team performance.

What You Bring to the Table

• TA Leadership Experience 5+ years in high-growth talent acquisition leadership (bonus if in virtual staffing, outsourcing, or remote hiring).

• Proven Track Record You’ve scaled recruitment teams and built high-performing talent acquisition operations.

• Systems Thinker & Executor You know how to design, implement, and optimize hiring processes that work.

• Strong ATS & Tech Knowledge Experience implementing Workable, Manatal, Greenhouse, or equivalent ATS.

• Data-Driven Decision Making You rely on numbers, not just gut instinct, to drive hiring strategies

• Ownership Mentality You don’t wait to be told what to do; you own the problem and drive solutions.

Must-Have Experience:

• Proven experience in scaling remote recruitment operations (preferably in BPO, virtual staffing, or high-growth, service-based industries).

• Expertise in process optimization and data-driven hiring strategies (Lean Six Sigma, EOS, or similar methodologies).

• Successfully built, led, and optimized high-performing TA teams in a fast-paced environment.

• Owned and executed end-to-end talent acquisition processes, improving hiring speed, quality, and retention.

• Established and managed key recruitment KPIs to drive efficiency, speed, and placement success.

Preferred Skills:

• Deep knowledge of virtual staffing, outsourcing, or operations-heavy industries.

• Strong understanding of recruitment technology, including ATS implementation (Workable, Manatal, Greenhouse, etc.).

• Experience using AI, automation, and technology to streamline the hiring process.

• Ability to optimize hiring funnels and remove bottlenecks to ensure continuous talent pipeline flow.